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Team Meetings

A Career Skills Activity

The majority of meetings should be discussions that lead to decisions. ~ Patrick Lencioni

Before the Meeting

  1. Determine the purpose and type of meeting
  2. Who needs to attend the meeting
  3. Determine if a meeting is needed
  4. Decide on meeting goals or outcomes
  5. Plan an agenda with a timeline
  6. Schedule a date and time
  7. Share agenda and information before the meeting.
  8. Gather and organize needed supplies and documents
  9. Send reminders to verify attendance

During the Meeting

  1. Bring a positive attitude
  2. Set or review meeting norms
  3. Assign meeting roles (time keeper, note recorder, etc...)
  4. Review agenda and outcomes
  5. Encourage participation
  6. Respect everyones time
  7. Include time for collaboration
  8. Summarize decisions
  9. Agree on action plan with a timeline

After the Meeting

  1. Gain verbal confirmation of assigned action items during the meeting
  2. Share action item assignments in a shared document
  3. Send participants concise meeting notes

Have you ever felt like this after a meeting?

Read below to learn tips and tricks to keeping a meeting on track!

Hijacked Team Meetings

It never fails, your team comes together to discuss the project, problem, or workflow and the entire meeting gets hijacked.

Reasons why someone might hijack a meeting:

  • They have an urge to spend the time differently
  • They are a subject matter expert
  • They are passionate about the topic
  • They think they are collaborating
  • They feel like the agenda has lost sight of a much larger issue
  • They believe they are serving the needs of the group

Types of Hijackers

The Sidler: This hijacker loves what you are doing, and wants to lead with you. They sidle up and start co-leading.

The Mutiny Leader: This hijacker wants to overthrow your meeting. They will openly solicit the group to follow them. “What does everyone think, should we scrap this process and do it my way?"

The Tenacious Turtle: These hijackers are subtle, they slowly steer the discussion in the direction of their agenda. Before you know it, you’ve lost control of the meeting.

The Executive Ranker: This person outranks you so they’re going to make the meeting whatever they want to talk about. You get to your first slide and they spend the rest of the time in a rabbit hole.

Facilitation Strategies for Keeping Team Meetings Productive

  • Idea storming
  • Hand signals to show agreement, disagreement, or neutrality
  • Go-rounds each member shares their opinion with a time limit
  • Talking stick when the team member with the stick talks without being interrupted
  • Small group tasks

Your turn...

Watch the following playlist and complete the specified tasks:

  • Plan a meeting
  • Create an agenda
  • Format an agenda
  • Share an agenda for input
  • Invite attendees
Google Applied Digital Skills- Effective Meetings

Explore the K12 Career Education Navigator

The K12 Career Technical Education (CTE) Navigator helps you explore high school courses and career pathways offered across San Bernardino and Riverside Counties. Browse by industry sector, county, school district, and more to find options that match your interests and career goals and see how these pathways can prepare you for college, certifications, apprenticeships, or the workforce.

Explore the K12 CTE Navigator
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Created with images by You X Ventures - "untitled image" • Christina @ wocintechchat.com - "untitled image" • Unknown - "Livre Ordre Du Jour Table · Photo gratuite sur Pixabay" • Smartworks Coworking - "Employees often seek opportunities for technical, financial and behavioural skill development at work. Coworking spaces provide enterprises with comprehensive skill development workshops for their employees. Such workshops add to the existing skill sets of the employees and equip them with the latest knowledge of their field and maximize their performance. Coworking spaces are constantly modifying how people work and helping enterprises empower their employees while adding to their overall wellbeing. https://www.smartworksoffice.com/coworking-space/delhi-ncr/" • Unknown - "Free illustration: Checklist, Check, List, Marker - Free ..." • Antenna - "Taller Bloc"