UNIVERSITY OF NORTH TEXAS 2024-2025 STUDENT-ATHLETE HANDBOOK

KEY ATHLETIC DEPARTMENT CONTACTS

Eric Capper

Senior Associate Athletic Director- Community Engagement

940-565-2476

Eric.Capper@unt.edu

Carl Evans

Senior Associate Athletic Director- Development

940-369-7034

Carl.Evans@unt.edu

Cameron Wilson

Senior Associate Athletic Director- Facilities & Event Management

940-565-3656

Cameron.Wilson@unt.edu

Shannon Halbritter

Senior Associate Athletic Director- Marketing & Fan Engagement

Shannon.Halbritter@unt.edu

Jeff Smith

Senior Associate Athletic Director- Sports Medicine

940-565-2371

Jeff.Smith@unt.edu

Matt Carson

Senior Associate Athletic Director- Revenue Generation & Ticket Strategy

940-369-5382

Matt.Carson@unt.edu

Dr. Christy Crutsinger

Faculty Athletic Representative

940-565-2436

Christy.Crutsinger@unt.edu

MEAN GREEN STUDENT SERVICES CENTER STAFF

ACADEMICS

Suzanne Dickenson

Senior Associate Athletic Director- Student Services (Advisor for Men's Golf)

940-565-3385

Suzanne.Dickenson@unt.edu

Kylan Robinson

Assistant Athletic Director- Student Services (Advisor for Track and Field & Men's Basketball)

Kylan.Robinson@unt.edu

Mallory Williams

Assistant Athletic Director- Learning Program

940-891-6834

Mallory.Williams@unt.edu

Brett Rattan

Director, Student-Athlete Academic Services (Advisor for Football & Women's Tennis)

Brett.Rattan@unt.edu

Denecia Henry

Assistant Director-Student Services (Advisor for Women's Basketball, Soccer, Softball, & Volleyball)

940-565-4404

Denecia.Henry@unt.edu

Gabriella Crenshaw

Assistant Director (Advisor for Football, Women's Golf, & Swim and Dive)

425-367-3089

Gabriella.Crenshaw@unt.edu

Roslyn Williams

Tutorial Coordinator/Learning Specialist

roslyn.williams@unt.edu

STUDENT-ATHLETE DEVELOPMENT

The ELEVATE Student-Athlete Development program is designed to EDUCATE, EQUIP, and EMPOWER the total-person development of Mean Green student-athletes in preparation for success at the University of North Texas and beyond through the pillars of Personal Development, Professional Advancement, Community Engagement and Leadership Enhancement.

Personal Development

Building personal skills that promote future success is an integral part of the Mean Green experience. The evolution of college athletics and student-athletes’ ability to monetize their name, image, and likeness has only further emphasized the importance of such skills. Over the course of their collegiate career, Mean Green student-athletes increase their aptitude in the areas of personal branding, financial management, and business cultivation, empowering them to capitalize on NIL and cultivate their future success.

Professional Advancement

We recognize the skills and abilities our student-athletes develop during their athletic career are strengths that employers value. Through our programs and events, student-athletes acquire valuable career insight and actively engage in professional development to refine and enhance their confidence and marketability for future success.

Community Engagement

We encourage our UNT student-athletes to engage with the community to create a positive impact within their lives, our city, and the surrounding neighborhoods. Through service, we believe they will increase in self-efficacy and gain a sense of responsibility and pride within their community. We aim to align student-athletes' passions with their service to enhance their experience at North Texas and beyond.

Leadership Enhancement

Building Champions and Preparing Leaders is at the core of everything we do. With the support of our head coaches, student-athletes recognized as leaders among their peers are nominated to join our Student-Athlete Advisory Committee and serve as the voice of their teammates. Through SAAC, we focus on building leadership skills, empowering action, and maximizing influence.

Student-Athlete Advisory Committee (SAAC)

The mission of the UNT Student-Athlete Advisory Committee is to serve as a representative body for the interest and concerns of student-athletes, while promoting student-athlete welfare, diversity, inclusion, and cultivating a sense of community within the Athletics program and the University of North Texas.

Team representatives are nominated by their coaches to serve on SAAC, meeting bi-monthly to engage in dialogue and address topics at the institutional, conference, and national level. Mean Green student-athletes are encouraged to share ideas, issues, and enhancements related to the student-athlete experience with their team representatives.

The Scrappy Awards

The Scrappys is UNT Athletics annual awards celebration to honor the academic, athletic and leadership success of Mean Green student-athletes and sports programs. Organized by SAAC, these student-athlete leaders, head coaches, and administrative leadership have the opportunity to vote on award categories that are announced at the year-end celebration. From the dinner to the entertainment, the picture poses to the camaraderie across teams, The Scrappys is a special evening where student-athletes get to dress to impress and celebrate Mean Green success with one another.

MISSION STATEMENT AND CORE VALUES

UNIVERSITY OF NORTH TEXAS - MISSION STATEMENT

At the University of North Texas, our caring and creative community empowers our students to thrive in a rapidly changing world.

UNIVERSITY OF NORTH TEXAS ATHLETICS - MISSION STATEMENT

Building Champions and Preparing Leaders through the pursuit of perfection in academics, athletics, and life.

WE VALUE…

Whole People

Wellness

Lifelong Learning

Social Connectedness

Equity

Innovation

At the University of North Texas, you are fortunate to have a wide variety of support services available to you not only through the university but through the Department of Athletics as well. However, no matter how good the instructors are or how much assistance you are given, you must do your part to successfully complete your coursework. Your admission to the University demonstrates your potential for academic success. It is now important to meet University requirements by making satisfactory progress towards your desired degree.

ENFORCEMENT PROCEDURES FOR MISCONDUCT

Prohibited conduct is defined as any behavior that adversely affects the University community in its pursuit of educational objectives, violates the rights of others, or damages property. Enforcement of the disciplinary actions taken for misconduct is based on the severity of the misconduct. A detailed description of the University’s student discipline process can be found in the University of North Texas Undergraduate Catalog. In general, sanctions may include a warning, probation, suspension, or expulsion of the student.

Student-athletes are bound by the same Code of Student Conduct that applies to the general student body:

The rules, regulations, and policies that apply to University of North Texas students are published online (see above button). Since these publications are updated regularly, it is your responsibility to obtain a current copy. These publications and revisions can be found on the University of North Texas website. Policy contact is the Vice President of Student Affairs:

POLICY CONTACT:

Elizabeth With, Ed.D.

Vice President for Student Affairs, Division of Student Affairs

940-565-4909

Elizabeth.With@unt.edu

EXPECTATIONS FOR UNIVERSITY OF NORTH TEXAS STUDENT-ATHLETES

Personal misconduct either on or off the campus by anyone connected with the University of North Texas detracts from the values that the University of North Texas strives to present to the world and hinders full accomplishment of the University mission.

While attending the University of North Texas, a student is expected to obey the laws of the United States, the state of Texas, and municipalities, or, if studying abroad, the laws of other countries. A student is also expected to obey the rules, regulations, and policies established by the University of North Texas. Under the Code of Student Conduct, the term “attending” is defined as all persons taking courses at the university, either full-time or part-time, pursuing undergraduate, graduate, or professional studies. Persons who are not officially enrolled for a term but who have a continuing relationship with the University or who have been notified of their acceptance for admission will be held to this standard.

Each student is responsible for learning about and adhering to the University of North Texas Code of Student Conduct. The Division of Student Affairs attempts to ensure that the Code of Student Conduct is communicated to all students through various means. However, the student is responsible to the university for his or her conduct that violates university policies. Moreover, should a student witness a violation of university policies on the part of other students, the student is responsible for reporting that violation to the appropriate university official.

STUDENT-ATHLETE MISCONDUCT

Reporting and Determination of Suspension Policy and Protocol

This policy may be updated and will be communicated to you with any substantive changes.

I. Duty to Report Instances or Suspected Instances of Misconduct

A. Coaches and Staff

i. All University of North Texas Athletics staff, coaches, graduate assistants, student employees, student assistants, outside consultants, and volunteer coaches (collectively “Athletic Personnel”) must report in writing any known, alleged, reported, or suspected student-athlete Misconduct to the Associate Vice President/Chief Operating Officer, Deputy Director of Athletics/Chief Financial Officer, or the Vice President/Director of Intercollegiate Athletics (“Director of Athletics”).

ii. In addition to reporting it to the Director of Athletics, Chief Operating Officer, or Chief Financial Officer, Athletics Personnel must report via the online reporting process at www.report.unt.edu any known, alleged, reported, or suspected Serious Misconduct, violations of the University of North Texas’s Sexual Harassment Policy, Prohibition of Sexual Assault Policy, Equal Opportunity/Nondiscrimination Policy, or Student Academic Integrity Policy; conduct that would be considered criminal behavior, and Clery crimes (as defined in the University of North Texas Annual Fire Safety and Security Report at clery.unt.edu); and those items in section I.B. of this policy that a student-athlete is required to self-report.

iii. All reports must be made immediately, but not later than 24 hours, after first learning of the known, alleged, reported, or suspected Misconduct, including Serious Misconduct. Any doubt about whether an obligation to report exists must be resolved in favor of reporting.

iv. Failure to comply with these reporting requirements may result in disciplinary action, up to and including possible termination of employment. This requirement and other requirements in this policy are in addition to any contractual or legal obligations the employee has with the University of North Texas.

B. Student-Athletes

i. A student-athlete who is arrested, charged, or cited with any criminal offense in any jurisdiction (other than a minor traffic violation) must notify their head coach of the arrest, charge, or citation immediately, but not later than 24 hours, after the event or release from jail, whichever is later. Failure to comply with this reporting requirement may result in disciplinary action, up to and including possible revocation of athletics privileges.

II. Misconduct and Serious Misconduct

A. Misconduct

Misconduct is defined as a violation of University of North Texas University policies governing student conduct, including but not limited to its Sexual Harassment Policy and Prohibition of Sexual Assault and Retaliation Policy, Equal Opportunity/Nondiscrimination Policy, Code of Student Conduct, or Student Academic Integrity Policy. This includes misconduct that:

• Constitutes a threat or an attempt to commit serious misconduct;
• Violates federal law, the law of Texas, or the law of the state or nation where the conduct occurred;
• Violates a policy governing student conduct of the educational institution at which the student-athlete was enrolled when the conduct occurred; or
• Violates a policy governing student conduct of the educational institution at which the student-athlete was a visitor when the conduct occurred.

B. Serious Misconduct

Serious Misconduct is defined as:

• A felony conviction, including any State Jail Felony conviction;
• A criminal conviction for or an educational institution’s finding of responsibility for conduct constituting:

i. Sexual assault, sexual exploitation, or other similar sexual crime or misconduct, or stalking;

ii. Domestic, family, or dating violence involving persons who are or were related by blood, marriage, or adoption or who have or have had a dating, romantic, or intimate relationship;

iii. Child abuse or neglect; or the manufacture, sale, or transfer or a controlled substance; or unlawful possession or use of a firearm.

III. Limitation or Suspension of Athletics Privileges Pending Investigation

A. By the Director of Athletics:

• When the Office of Equal Opportunity or the Dean of Students Office decides to investigate a report of Misconduct by a student-athlete, the investigating office must promptly provide the Director of Athletics, or designee, preliminary information of the alleged incident. The investigating office may redact facts, including identities, from this preliminary information to the extent necessary to protect the rights and privacy of the persons involved and/or the integrity of the investigation. The Director of Athletics, or designee, may limit or suspend athletic privileges based on the preliminary information pending a determination of responsibility by the investigating office.
• Nothing in this policy prohibits the Director of Athletics, or designee, from limiting or suspending athletics privileges based upon a violation or alleged violation of Athletic Department policies, expectations, or team rules.

B. Limitation or Suspension of Athletic Privileges by Head Coach

• Nothing in this policy prohibits a head coach from limiting or suspending athletics privileges based upon a violation or alleged violation of Athletic Department policies, expectations, or team rules.

C. Notification of Limitation or Suspension of Athletics Privileges

• When the Director of Athletics or designee has limited or suspended a student-athlete’s athletic privileges, the Director of Athletics, or designee, must promptly notify the relevant head coach, sport program administrator, and the athletic compliance office, and, as soon as practicable thereafter, the Director of Athletics, or designee, must ensure that the student-athlete is notified in writing.

D. Athletics Department Liaisons during Investigation

1. Designation of Athletics Staff Liaison. The Director of Athletics must designate an Athletics Department primary staff liaison for the Office of Equal Opportunity and the Dean of Students Office. The Director of Athletics may not designate more than one person to serve as the liaison for any particular office, but a single person may serve as the liaison for both offices. An alternate may be designated to serve in the role of a liaison if the primary liaison is unavailable.
2. Limitation on Communication between Athletics Department and Investigating Office. The Director of Athletics and the liaison (or alternate) serve as the only points-of-contact between the Athletics Department and the Office of Equal Opportunity or the Dean of Students Office. Once a report of misconduct has been made, no Athletics Personnel, other than the Director of Athletics and the designated liaison or alternate, may make contact with or discuss the report or investigation with the Office of Equal Opportunity or the Dean of Students Office unless otherwise personally approved in writing by the Director of Athletics or designee (excluding investigative request from the Office of Equal Opportunity or the Dean of Students Office).
3. Prohibition on Investigation by Athletics Department Personnel. Athletics Personnel, including the Director of Athletics and the liaisons, may not interfere with the investigative process. Generally, Athletics Personnel may not conduct their own investigation into an alleged incident that constitutes or may constitute serious misconduct or a violation of the University of North Texas’s Sexual Harassment Policy or Prohibition of Sexual Assault and Retaliation Policy. However, the Office of Equal Opportunity and the Dean of Students Office may enlist the assistance of the Director of Athletics and/or the designated liaison to contact student-athletes and gather information.

E. With the exception of allegations that would constitute serious misconduct or a violation of the University of North Texas’s Sexual Harassment Policy or Prohibition of Sexual Assault and Retaliation Policy, the Director of Athletics, or designee, may conduct an inquiry into alleged student-athlete conduct to the extent necessary to determine whether or not to immediately suspend or limit athletic privileges. This should be done only after attempting consultation with the designated investigating office in writing, the Director of Athletics, or designee, has supplied or attempted to supply the investigating office with all pertinent, available information before commencing the inquiry, and the investigating office is unable to make a preliminary assessment of the conduct before the student-athlete next exercises athletic privileges.

IV. Mandatory Indefinite Suspension of Athletic Privileges

A student-athlete is immediately, completely, and indefinitely suspended from athletic privileges, including but not limited to practice, competition, and workouts, when the student-athlete has:

• Committed serious misconduct (as defined in section II.B above);
• Been arrested, cited, or charged with or indicted a felony, including a State Jail Felony, or a crime under foreign law involving conduct that would constitute a felony under Texas law; or
• Been arrested, cited, or charged with a crime involving gambling and/or game fixing.

Upon imposing an indefinite suspension, the Director of Athletics, or designee, must promptly notify the relevant head coach, sport program administrator, and the athletic compliance office of the suspension, and, as soon as practicable thereafter, the Director of Athletics, or designee, must ensure that the student-athlete is notified in writing.

V. Lifting Suspensions and Revising Limitations on Athletic Privileges

A. Effect of Appeal and Exculpatory or Mitigating Information

1. Appeal. A student-athlete may appeal a decision of the Office of Equal Opportunity or the Dean of Students Office in accordance with the Prohibition on Sexual Assault and Retaliation Policy and Code of Student Conduct, respectively. Any limitation or suspension of athletics privileges remains in effect during the pendency of the appeal. Any change to the decision on appeal will be reported to the Athletics Privilege Committee for consideration in accordance with the policy.
2. Exculpatory or Mitigating Information. The receipt of information that exculpates a student-athlete or mitigates their conduct - including but not limited to a finding of non-responsibility by the investigating office, the deferral or abandonment of a criminal investigation or prosecution, and an acquittal, mistrial, or reversal of conviction on appeal - does not automatically lift any suspension or limitation of athletics privileges. Any suspension or limitation of athletics privileges remains in effect until lifted or revised in accordance with this section.

B. Lifting a Suspension; Revising a Limitation on Athletic Privileges

No person or committee may lift a suspension when the student-athlete’s conduct or circumstances would require indefinite suspension under Section IV of this policy. Otherwise, a suspension may be lifted, and limitations on athletics privileges may be revised only as follows:

1. By the Director of Athletics. The Director of Athletics may lift a suspension or revise a limitation on athletics privileges imposed by the Director of Athletics or head coach so long as the Director of Athletics has complied with the duty under this policy, if any, to report the misconduct.
2. By the Head Coach. The head coach may lift a suspension or revise a limitation on athletics privileges imposed by the head coach for a violation of Athletic Department policies, expectations, or team rules, so long as the head coach has complied with the duty, if any, under this policy to report the misconduct, and athletics privileges have not been otherwise suspended or limited under this policy with the consent of the sport program administrator or Director of Athletics.
3. Notification of the Change by the Director of Athletics. The Director of Athletics, or designee, must promptly notify the relevant head coach, sport program administrator, and the athletic compliance office, of the change, and, as soon as practicable thereafter, the Director of Athletics, or designee, must notify the student-athlete in writing of the change in their athletics privileges.

VI. Annual Review and Communication of Policy

This policy is maintained by the Athletics Department. The University will review this policy on at least an annual basis. The Director of Athletics must communicate this policy annually to all athletics staff, coaches, graduate assistants, student employees, student assistants, student-athletes, outside consultants who work directly with students, and volunteer coaches. Nothing in this policy in and of itself creates any legal obligation on the University of North Texas.

VII. Student-Athletes with Legal Issues or Needs

Student-athletes with legal issues or needs should consider consulting the State Bar of Texas Lawyer Referral & Information Service (“LRIS”), which is a free referral service that helps individuals with legal problems or needs find a lawyer or other resource that matches legal needs and financial means in the individual’s locale. The phone number for LRIS is 1-800-252-9690, and its website is below:

Student-athletes should note that NCAA legislation precludes student-athletes from:

• Providing team gear, team equipment, complimentary admissions, autographed memorabilia, and the like in exchange for legal services.
• Accepting free or reduced-cost legal services from a lawyer or law firm if:

a. The lawyer or law firm is a North Texas booster.

b. The free or reduced-cost legal services are offered based on the student-athlete’s athletics reputation, skill, or payback potential as a student-athlete.

We encourage student-athletes to consult the compliance staff prior to hiring legal representation so the compliance staff can fully vet the hiring for compliance with NCAA rules.

ATHLETICS ACADEMIC SUPPORT REQUIREMENTS

Because most students need additional academic support structures to successfully navigate the challenge of transitioning from high school to college (or from one college to another), all new student-athletes at UNT will have some requirements for participation in academic support activities. Based on their track record of academic success, continuing student-athletes at UNT may also have some requirements for participation in academic support activities.

Academic support requirements are based on past performance as well as advisor and coach recommendations, team requirements, and any other individual factors. They are an estimate of what will best promote your success at UNT. They are not an assessment of “intelligence,” and academic support requirements should not be interpreted as a judgment that a student is “not smart” - even very smart students are sometimes required to use support!

Academic Support Requirements may typically include the following:

• Independent study time, self-scheduled (i.e., “Study Hall Hours”);
• Independent study time, scheduled, including required objective-based team study hall session and meeting with an advisor;
• Scheduled time with other academic supports (e.g., counselors, learning specialists, etc.);
• Learning Assistance Program (LAP) sessions (i.e., Tutor and/or Academic Coaching sessions).

Regardless of the type of requirement (hours, sessions, or meetings), student-athletes must bring all appropriate academic supplies (academic binders, planners, course materials, writing utensils, etc.) in order to receive credit for their participation.

STUDY HALL

Study Hall Hours is an academic support requirement that is intended to support good time management by requiring you to allot a minimum amount of time to focus on out-of-class academic work and preparation. Hour requirements vary by student and typically range from 2 hours to 8 hours per week. Hours for any week must be completed by 5:00 p.m. on the Friday of that week.

Hours may be completed by:

• Independently completing coursework at the Student-Athlete Academic Center
• Taking part in the objective-based team study hall sessions during the afternoons/evenings (depending upon the sport)

More Information on Independent Hours

• Students who choose this option will check in by scanning the QR code available on the computer located at the front desk.
• Be sure to check out before leaving; if you forget to check out, the system will erase any hours completed that night!
• If you are checked in, you must be working on academically productive work (reading texts, completing homework, gathering research, etc.).
• If you are engaged in non-productive activities (e.g., on social media websites, napping, socializing, etc.), you will be checked out and asked to leave, and you will not receive credit for those hours.

Other Options for Study Hall Hours

• Attending tutoring, academic coaching, or learning specialist sessions at the Student-Athlete Academic Center.

INDEPENDENT STUDY/MEETING WITH ADVISOR

In addition to self-scheduled independent study time, new and continuing students may also be required to attend weekly (or bi-weekly) meetings with their advisor, which may be combined with additional “independent-study” time. Most commonly, new UNT student-athletes are required to meet with their Athletics Academic Advisor once a week. Some returning student-athletes may also be required to meet with their Athletics Academic Advisor, either weekly or bi-weekly.

If you are assigned a time for “Independent Study/Meet with Advisor” (or “Meet with Advisor”), you must attend and be prepared to work during your assigned day and time every week. If you need to request a change to this time (either for one week or for a permanent change), you need to contact your Athletics Academic Advisor in advance to make arrangements for an alternate time.

OTHER STUDENT SUPPORT MEETINGS

Additional required meetings (with advisors, counselors, learning specialists, or other support staff) may be required at the discretion of your Athletics Academic Advisor. If you need to request a change to this time (either for one week or a permanent change), you need to contact your Athletics Academic Advisor (or the support staff person with whom you are assigned to meet) in advance to make arrangements for an alternate time.

MEAN GREEN TUTORING & ACADEMIC COACHING PROGRAM

The Mean Green Tutoring & Academic Coaching Program provides structured, scheduled, supervised one-on-one and small-group tutoring and academic-coaching sessions.

Mean Green learning support staff function in two distinct roles:

• Academic Coaches (ACs): ACs meet regularly (1-3 times a week) with students throughout the semester to provide one-on-one assistance in college survival and success skills. Using course syllabi and other materials, they assist students in time management, planning, grade-tracking, study-skills building, course preparation, communication, and other academic skill-building.
• Subject Tutors (Tutors): Tutors meet regularly (1-3 times a week) with students throughout the semester for content-based assistance in specific courses; both one-on-one and small-group sessions are held. Tutors assist students in comprehending course material, planning ahead for coursework, and preparing for exams and assignments. The goal of a subject tutor is to facilitate a student’s learning of the concepts and methods required to tackle course assessments themselves.

After each meeting, Tutors and ACs provide a detailed report (including grades earned, upcoming assignments or readings, due date progress, and other course progress information) to the Assistant Athletic Director and Assistant Director of the Learning Program. This information is communicated to coaches and advisors daily.

PLEASE KEEP IN MIND: ACs and Tutors are a supplement to independent work for your classes. If you do not complete reading, studying, and other prep work outside your sessions, you will not likely find sessions very helpful.

ACADEMIC CENTER BEHAVIORAL RULES

As young adults doing serious academic business, we generally expect that you will conduct yourself with dignity, respect, and common sense while participating in academic support services. Some general guidelines for this are listed below

1. Respect the building. This includes (but is not limited to) …

• Keeping feet off of furniture and walls;
• No use of tobacco products of any kind (including dip and/or e-cigs);
• Alcohol, illegal/illicit drugs, and firearms are not permitted in Study Hall
• Do not damage equipment (printers, staplers, etc.) or remove it from Study Hall.

2. Respect the staff. This includes (but is not limited to) …

• All Study Hall staff (tutors, ACs, etc.) must be treated with the same courtesy and respect that you would show any coach, trainer, or other athletics staff member.
• Students must be prepared, attentive, and willing to participate in AC/Tutor sessions. Students who do not, or who are otherwise disruptive, will be asked to leave.
• Refusal to comply with the directions of a Study Hall staff member will be reported immediately, to both your head coach and your Athletics Academic Advisor.
• Refusal to leave the building (when your behavior is disruptive or disrespectful and you have been asked to leave) may result in the UNT police being called to remove you.

3. Respect the work that we are here to do. This includes (but is not limited to) …

• Be prepared for working during sessions by bringing all course materials, which always includes basic supplies (binders, planners, and syllabi) at every session, as well as any course materials relevant to your current session (textbooks, class handouts, etc.).
• AC and Tutor sessions are a supplement to independent work for your classes. If you do not complete reading, studying, or other prep work outside of your sessions, you will not likely find sessions very helpful.
• Put your phone away.
• Study Hall is not a social location. All students must be constructively engaged in academic work, or they will be asked to sign out and leave the building.
• Computers, Internet, copiers, printers, and other equipment are for academic use only.
• Any conversations should be minimal and at a very low volume (do not “holler” at people across the room or down the hallway). If you are listening to music while you work, it should not be heard outside of your headphones.

4. Respect yourself. This includes (but is not limited to) …

• Profanity and hate speech (including racist, sexist, ableist, homophobic, or otherwise hate-based language) are strictly prohibited.
• Clothe yourself appropriately; we’re casual, but we do have a few basic standards

a. Clothing and accessories must be free of paraphernalia of colleges or universities other than UNT.

b. Decent personal hygiene must be practiced.

c. Your body should be appropriately covered from shoulder to mid-thigh. This means no: Tube tops, halter tops, spaghetti straps, exposed midriffs or backs, exposed undergarments, short-shorts, or see-through/mesh/spandex clothing. Clothing that may be appropriate for the weight room is often not appropriate for Study Hall.

UNIVERSITY CHARGES NOT PAID BY ATHLETIC DEPARTMENT

There are always questions about what expenses are covered when a student-athlete is on full scholarship. Tuition, mandatory course fees, required books, room, and board, and cost of attendance are the various elements of a full scholarship. If you incur any of the following charges, you must pay them:

• Property Deposit
• The Cost of Treatment for Non-Athletically Related Injuries
• Late Fees Imposed by the University
• Library Fines
• Fines for Damage to University Property, including Lost Residence Hall Key or Key Replacement
• Replacement Cost for a Student ID
• Vehicle Registration Fee
• Parking Permits or Parking Tickets

APPELLATE PROCEDURE TO NORTH TEXAS SCHOLARSHIP PROCEDURE

A student who wishes to appeal any decision made by the UNT Athletic Department for a reduction or withdrawal of financial aid, must follow the procedures outlined below.

The student has 14 calendar days after receiving notification of request denial, reduction, or cancellation to submit their appeal in writing.

Submit a written request that includes:

Full Name | ID Number | Year in School | Sport | Academic Year to which the Appeal Relates | Type and Amount of Previous Athletic Aid | Reasons for Believing the Decision Was Unfair | Names of Institutional Staff Members with whom the Student Has Discussed the Aid | Copies of Relevant Documents

After submitting the appeal to the chair of the University Scholarship Committee (USC), a date is set for review of the USC. The Athletic Department is notified of the appeal and the date.

At the appeal hearing, the committee will listen to the appeal of the student. Then, separately, the Athletic Department will be asked to present its response to the written appeal.

Within 10 days after hearing both sides of the appeal, the USC will make a determination on the appeal and notify each party of the decision. By the NCAA, the committee’s decision is final. The chair of the USC notifies the student in writing of the final decision (no later than 3 weeks after the appeal is submitted).

One of the two actions is taken. The USC will uphold and support the initial denial. Or, if the USC finds that the reduction, cancellation, or non-renewal of aid is a violation of the rules, regulations, and institutional policies, the appeal is immediately approved. The athletic aid is then made available to the student as soon as possible. If the student wishes to discuss the result of the appeal, a meeting with the chair of the USC may be arranged.

ACADEMIC CRITERIA AND EXPECTATIONS

ACADEMIC CRITERIA

Those who receive consideration for post-eligibility must have no holds on their MyUNT account, must have had no history of questionable behavior, and cannot have any outstanding disciplinary issues at UNT.

Those who will receive consideration:

• The student-athlete making satisfactory progress toward their degree and is within 30 hours or two semesters of graduating with an undergraduate degree.
• Any hours more than 30 are the personal responsibility of the former student-athlete. All holds, past-due bills, fees, etc., are the personal responsibility of the student-athlete.

ACADEMIC EXPECTATIONS

1. Students must meet with their Athletics Academic Advisor during the first week of classes.
2. Students must pick up their book by the first week of classes and return their book by the scheduled due date at the end of the semester; otherwise, you could be charged 100% of the cost of the books.
3. Students must attend required meetings with their Athletics Academic Advisor as well as any tutoring or mentoring appointments that the advisor has assigned. Failure to attend these appointments could result in cancellation or repayment of aid.
4. Athletics will not pay a repeat course fee associated with any course that I may have to take because I did not pass it on a previous occasion.
5. Students must pass all enrolled courses with the grade needed to satisfy their major requirement. If this grade is not achieved, the student will be personally responsible for paying the charge of those classes.
6. Students will be responsible to reimburse the Athletics Department 100% of the aid rewarded Nic they leave the institution before graduating or fail to meet all requirements of the contract.
7. Students will be held financially responsible for any courses dropped without Athletics Department approval.
8. All prior holds, past-due bills, taxes, fees, etc., are the responsibility of the student-athlete.
9. Any violation of the Student Code of Conduct may affect renewal or immediate cancellation of athletics aid.
10. If your aid is revoked, a charge will be placed on your account through MyUNT, which will prohibit requesting official transcripts.

Signature: _____________________________ Date: _______________________

DEGREE COMPLETION AID REQUEST FORM

To be completed by the student-athlete requesting athletics aid.

Name: ________________________________________

EUID: ________________ Sport: ___________________

E-mail Address: ___________Cell Phone Number: __________

Please initial the lines to the left indicating that you agree to and understand the following information:

_____ I am requesting consideration of Degree Completion Athletics Aid to assist me in completing my first undergraduate degree.

_____ I understand that I must supply all required forms 45 days before the day that I intend to enroll at UNT (there are 3 forms: Degree Completion Aid Request Form, Plan for Degree Completion Form, and Work Assignment Request Form).

_____ I understand that, if approved, the Athletics Department may pay tuition, fees, books, and room and board proportional to the previous scholarship award percentage for a maximum of 30 hours towards the completion of my degree.

_____ I understand that, if approved, the Athletics Department may pay tuition, fees, and book for a maximum of two semesters (Fall, Spring, or Summer) towards the completion of my degree. My aid will not cover summer, special sessions (e.g., May-mester or Winter-mester), insurance, or pre-season periods, and will be prorated based on enrollment.

_____ I understand that Athletics will not pay a repeat course fee associated with any course that I may have to take because I did not pass it on previous occasions.

_____ I understand that I must pass all enrolled courses with the grade needed to satisfy their major requirement. If this grade is not achieved, I will be responsible for paying the charge of those classes.

_____ I have attached all forms, and they have been completed by the appropriate individuals. I have also attached all documentation to support my request as indicated.

Signature: ___________________ Date: ____________

To be completed by the Athletics Compliance Office:

This former student-athlete meets the NCAA legislation requirements to receive degree completion athletics aid: Yes / No

Circle One: Exhausted Eligibility (5th-year) | Medical Non-Counter | 6th-year or Beyond

Classification of Residency (confirmed by Compliance Department): In-State | Out-of-State

Staff Signature: ___________________________ Date: ____________

PLAN FOR DEGREE COMPLETION FORM

Please attach your academic map.

Name: ______________________________________________________

EUID: __________________ Sport: ___________________

Phone Number: ________________________________

E-mail: _______________________________________

Class: _______________ Scholarship Percentage: _____________

Out-of-State: | Yes | No

Current GPA: ____________ Major: __________________________

Projected Graduation Date: ______________________

Remaining Hours for Degree: __________

Number of F/NC Hours Earned: ________

Are you currently on academic probation or alert? Yes | No

Post-Eligibility Aid Request

Hours Requested: _________

Reason: Graduation | Medical Disqualification | Other

*If other, please explain: _________________________________________________________

• I understand that post-eligibility athletics aid is a privilege and not a right. I accept responsibility for following through with any academic-assistance recommendations made through my Athletics Academic Counselor.
• I understand that I could be obligated to fulfill hours of study hall in the Student-Athlete Academic Center as requested by my Advisor.
• I understand that, if I have been approved to receive funds from the Athletics Department to cover aid, I will be required to pay back 100% of the tuition and fees paid on my behalf if I fail a class, don’t pass a class, receive an unauthorized withdrawal, receive no credit, or anything of the like.
• Per NCAA rules, tuition, fees, and housing for any off-campus courses cannot be paid by UNT Athletics. My Athletics Academic Counselor must pre-approve any off-campus courses to ensure that NCAA regulations are met.

Student-Athlete Signature: _______________________________________ Date: _____________

Academic Advisor Signature: ______________________________________ Date: ______________

Head Coach Signature: ___________________________________________ Date: _________

FOR OFFICIAL USE

Initial Term Hours Requested: _______

Second Term Hours Requested: _______

Hours Remaining for Graduation: _____

Are any hours needed as a result of a failing grade or for a repeated class? | Yes | No |

All account holds and disciplinary issues have been cleared? | Yes | No |

Academic Advisor Initials: _____

Senior Associate Academic Director for Academics Approval: _________________________________

Date: __________________________

• Semester Name 1: _________
• Semester Name 2: __________
• Equivalency % for Semester I: _____
• Equivalency % for Semester 2: _____
• Tuition & Fees ($) for Semester I: ________
• Tuition & Fees ($) for Semester 2: ________
• Books ($) for Semester I: ________
• Books ($) for Semester 2: ________
• Room & Board ($) for Semester I: ________
• Room & Board ($) for Semester 2: ________
• Total Award ($) for Semester I: ________
• Total Award ($) for Semester 2: ________

Senior Associate Athletics Director for Compliance Approval: _________________________

Date: ________________________

Director of Athletics or Designee Approval: _________________________________ Date: ______________

DEGREE COMPLETION WORK ASSIGNMENT REQUEST

Name: _______________________________________________________

EUID: ____________________ Sport: __________________________

E-mail Address: ________________________________________________

Cell Phone Number: ____________________________________________

I agree that, if I receive degree completion grant-in-aid assistance, I will work for 15 hours a week as assigned within the Athletics Department. The student-athlete and the Athletics Department, prior to the semester for which the aid is awarded, will determine where the student-athlete will work during the term of the award. I understand that the Department Assignment takes priority over any job I may obtain after I enter this agreement. If I need to complete an internship for academic credit, I will discuss this with the Athletics Department prior to engaging in any additional work. I understand that I will discuss possible days off, vacations, etc., with my supervisor after I am assigned an area to work in the Athletics Department.

When possible, the UNT Athletics Department will make every attempt to assign you to your preferred request for work assignment. Please mark your first, second, and third areas of interest, and be aware that many choices require evening and/or weekend hours. Check three:

• Academics: _____
• Fundraising: _____
• Event Management: _____
• Video Services: _____
• Facilities: _____
• Sport Management: _____
• Marketing & Promotions: _____
• Compliance: _____
• Sports Medicine: _____
• Communications & Media Relations: _____
• Ticket Office: _____

If I fail to complete the required hours per week, do not pass my classes, or do not perform assigned tasks at a satisfactory or above level, I understand that my athletics aid will be cancelled or reduced accordingly with appropriate notification, and I will be required to pay back 100% of the tuition and fees paid on my behalf.

Signature of Student-Athlete: _________________________________________________________

Date: ____________________________

NAME, IMAGE, AND LIKENESS ACTIVITIES

Effective July 1, 2021, Texas state law permits student-athletes to earn compensation for the use of their name, image, and likeness (NIL) when they are not engaged in official team activities, provided specific criteria are met. Additionally, student-athletes are able to secure third-party representation to secure name, image, and likeness opportunities. Prior to engaging in any potential NIL activities, student-athletes are required to disclose such activity to the Athletics Compliance Office.

For more information on specific policies and procedures surrounding NIL, please visit the UNT Athletics website below.

Coverage for Scheduled Practices and Events

The Athletic Training staff is initially responsible for treating any injury or illness sustained as a result of athletic participation in scheduled practices and games, or during travel to and from those events. For high-risk sports, (contact & collision) coverage is provided at the site of the practice or competition. For low risk sports, such coverage may be provided by the Athletic Training staff member who is on call or on duty in the Athletic Training Room. Physician coverage is provided as needed following NCAA and AAC guidelines.

All Head Coaches and their assistants are responsible for familiarizing themselves with the Department's medical policies. Coaches should be equipped to handle emergency situations in the absence of a member of the Athletic Training staff. Per NCAA legislation all coaches and strength and conditioning staff members will maintain proper first aid, CPR, and AED certifications. Such knowledge is not only vital to the welfare of the student-athlete but is important in preventing charges of neglect or misconduct from being filed against the coach in charge.

Athletic Training coverage for weight room activity is not mandatory. Strength and conditioning led exertional workout sessions will have an athletic trainer present. No Athletic Training coverage will be provided for team play without coach instruction; open gym, captain led activity, etc.

NCAA Catastrophic Injury Policy

The Department, through its NCAA membership, provides coverage for all student-athletes, student coaches, student managers, student trainers, and student cheerleaders against catastrophic injury while representing the University of North Texas during qualifying intercollegiate athletics play or practice, or during travel related to these activities. The policy provides benefits in excess of any other valid and collectible insurance and the maximum benefit amount per insured person per covered accidents is $20,000,000.

The Department assumes no legal liability or moral responsibility for injury to a student-athlete that was not caused by the negligent acts or omissions of an officer, employee, or agent of the Department. Claims by third parties for damages as a result of injury to a student-athlete are investigated in the same manner as any other liability claim against the University.

Post Season & Eligibility Examinations

It is the responsibility of each student-athlete to schedule an exit physical with the University of North Texas Sports Medicine staff no later than two weeks of completing their last competitive season or upon leaving the team, dismissal from the team, or entering the transfer portal. Injuries reported more than two weeks after separating from the team, completion of the exit physical, or after receiving a physical exam with another team (e.g., college, professional) are the responsibility of the student-athlete. If a student-athlete joins another team (e.g., college, professional) in a competitive capacity, all previous injuries sustained while at UNT are the responsibility of the new athletic program. UNT Secondary Insurance will continue to cover any documented athletic injury incurred during official team activities for two years following the student athlete’s separation from the team. This is in accordance with NCAA bylaws for student-athlete health and wellness.

Medical Records

A medical record file is created at the time a student-athlete joins the intercollegiate athletics program and completes the initial physical examination. Complete medical records for all student-athletes participating in the intercollegiate athletics program are accurately maintained and up-dated during the time a student- athlete is competing for the University of North Texas Athletics Department. All records are kept on-file for a period of seven (7) years following competition.

The medical file contains the appropriate insurance information, medical histories, authorizations, understandings and agreements between the University and the student-athlete and their parents or legal guardians, as well as history of athletically related injuries and illnesses, and any treatments rendered.

Additionally, the Athletic Training staff maintains complete records of all encounters, medical referrals, medication records, exams, injuries, and other information pertinent to the student-athlete's medical history.

Medical Privacy

All members of the University of North Texas Sports Medicine Staff will do their part in adhering to all local, state and federal laws that include all HIPPA and PHI regulations. It is imperative that all student athletes adhere to these regulations as well. It is imperative all student athletes respect the privacy of their peer student athletes as well. This includes all conversations, social media, video, and photographs of themselves or other student athletes receiving treatment, medical care, and participating/completing rehabilitation.

Intercollegiate Athletics Drug Education, Testing and Counseling Program

Policy Statement. The University of North Texas believes the use of prescription drugs for reasons other than as prescribed and the use of illegal drugs and unapproved dietary supplements are detrimental to the physical and mental well-being of its students. For these reasons, the University has developed a Drug Education, Testing and Counseling Program (“Program”) to educate student-athletes about the dangers of the improper and illegal use of drugs and dietary supplements, detect the improper and illegal use of drugs and provide counseling to assist student athletes maintain a safe and healthy lifestyle.

Procedures and Responsibilities: The University of North Texas Drug Education, Testing and Counseling Program is separate and distinct from the NCAA Drug Testing Program and is intended to prevent the illegal use and abuse of drugs, including alcohol, by University of North Texas student-athletes. Specific goals of the University of North Texas Program include:

1. Educating student-athletes on the dangers of drug use.
2. Identifying drug use by student-athletes through testing.
3. Deterring drug use by student-athletes.
4. Helping arrange treatment for student-athletes when necessary.
5. Disciplining student-athletes when appropriate.

Athletic Department and Student-Athlete Education Responsibilities: The University of North Texas Department of Athletics considers education to be an important part of the Program and to student-athletes’ health and safety. Athletic Department staff and coaches are responsible for ensuring the University of North Texas Drug Education, Testing and Counseling Program and the NCAA substance abuse policies and drug testing guidelines are thoroughly covered by an Athletics Department athletic trainer or compliance coordinator at mandatory orientation for all student-athletes at the beginning of the academic year and/or in individual team meetings before the start of the season. Department staff will educate coaches, athletic trainers, physicians, strength coaches and other department personal concerning any changes or updates to institutional policy, procedures, or sanctions related to the Program; and coaches involved in recruiting should ensure prospective student-athletes are aware of the Program.

Student-Athlete Responsibilities: Student-athletes are responsible to themselves and the university to maintain high standards of conduct and a sound respect for their physical, mental and emotional health. This responsibility includes following all university policies and federal and state laws related to the use, possession or distribution of drugs and alcohol, and for taking reasonable steps to know whether anything they ingest, including dietary supplements, contains a prohibited substance.

Prohibited Conduct and Substances: Student-athletes are prohibited from unlawfully possessing, using and distributing alcohol and illegal drugs, acquiring multiple legal prescriptions for the same injury or illness from multiple physicians, misusing any legal prescription drug, giving a legally prescribed prescription drug to another person or altering any drug prescription. They also are prohibited from having the following substances in their bodies at any time while a student at the University of North Texas, except when lawfully prescribed by a licensed physician:

• Stimulants
• Narcotics
• Anabolic agents
• Substances banned for specific sports
• Diuretics
• Street drugs
• Peptide hormones and analogues
• Anti-estrogens
• Beta-2 agonists
• Substances banned by the NCAA; and
• Any substance chemically related to these classes of substances

Substances and Methods Subject to Restrictions:

1. Blood and gene doping.
2. Local anesthetics (permitted under some conditions).
3. Manipulation of urine samples.
4. Tampering of urine samples.
5. Beta-2 agonists (permitted only by inhalation with prescription).

Note: This is not a complete or exhaustive list. Any substance chemically/pharmacologically related to these classes also is banned. The school and the student athlete shall be held accountable for all drugs within the banned-drug class regardless of whether they have been specifically identified. Examples of substances under each class can be found at ncaa.org/drugtesting. There is no complete list of banned substances.

Hydration Protocol

Purpose: The purpose of this protocol is to provide education and direction for our student-athletes in the importance of adequate hydration for athletic performance. Along with the prevention and treatment of dehydration in intercollegiate athletics at North Texas, this protocol has been developed in accordance with the NATA Fluid Replacement Position Statement and the NATA Exertion-Related Heat Illness Position Statement to provide quality healthcare services and to assure the well-being of each athlete.

Rationale: Student-athletes who are exposed to prolonged practices and competitions in an excessively hot and humid environment may be deprived of essential fluids, carbohydrates, and electrolytes that ultimately lead to dehydration and potential heat illness. Athletes who are not properly hydrated prior to the start of practice or competition can notice the signs of dehydration in just one hour (or sooner) of exercise. Dehydration has been identified as an increased risk factor for athletes developing heat-related illnesses such as heat cramps, heat exhaustion, and the potentially life-threatening heat stroke.

Definition: Hydration is defined as the act or process of combining or treating with water. It is the introduction of additional fluid into the body. Dehydration is defined as the loss of water and salts essential for normal body function. This occurs when the body loses more fluids than it takes in. This can result in the disruption of the fluid-salt balance needed to maintain healthy cells and tissues. This condition can result from a number of factors:

• Illness;
• Hot and dry climate;
• Prolonged exposure to the sun;
• Inadequate fluid intake;
• Diuretics or medications that increase urination;
• Eating disorders;
• Disease of the adrenal glands; or
• Kidney disease.

Signs and Symptoms: Our bodies depend on water to survive. From our body’s cells to organs, water is needed to function. Water also holds a major role in maintaining our body’s temperature; this is vital for athletes. Optimal hydration is a key aspect to performing at a continued high level. Without adequate fluid intake throughout the day, and before and after activities, activity can predispose athletes to dehydration and can present with the following signs and symptoms ranging from minor to severe:

• Muscle weakness;
• Dry or sticky mouth;
• Dark-colored urine;
• Dizziness;
• Disorientation;
• Excessive sweating;
• Muscle cramps;
• Nausea;
• Chills;
• Hypotension (low blood pressure); or
• Tachycardia (rapid heart rate).

Rehydration Guidelines

Prior to Exercise:

• All athletes should be encouraged to drink 16-20 fluid ounces of water or sports beverage 2-3 hours before exercise.
• Ten to twenty minutes before the beginning of practice or competition, athletes should be encouraged to drink an additional 7-10 fluid ounces of water or sport beverage.

During Exercise:

• Encourage athletes to drink early and often.
• Drink 7-10 fluid ounces or sports drink every 10-20 minutes.
• It is important to stress to the athletes to drink prior to becoming thirsty. An athlete who is thirsty may already be in the early stages of dehydration.

After Exercise:

• Encourage athletes to replace any fluid loss due to sweating within 2 hours after the end of exercise. this rehydration should include water, carbohydrates, and electrolytes to allow the immediate return of physiological function.
• Encourage them to drink 20-24 fluid ounces for every pound of weight lost.
• Fruit juices, carbohydrate gels, and carbonated beverages should not be recommended as the sole rehydration beverage of choice. Beverages containing caffeine, alcohol, or carbonation should be avoided and discouraged due to their diuretic effects that decrease fluid retention.

Specific Gravity Testing

Purpose: Urinalysis has been shown to be the most valid and reliable method for determining moderate changes in fluid balance. Monitoring hydration levels to prevent dehydration is important for optimizing performance. Urine specific gravity is a scientific measure of hydration by measuring the density (concentration) of a urine sample.

Procedure Guideline:

Equipment Needed: A refractometer, urine specimen containers, distilled water, cleaning disposable tissues, refrigerator, and gloves.

1. Collecting the urine. The first part of the urine stream is discarded; then, a small sample of urine is collected into a container. The sample can be remeasured immediately or stored for later measurement.
2. Calibrating the refractometer. Calibrate the refractometer by placing distilled water on the glass as the sample, and adjust the scale to read 1.000. This should be done before you begin testing and after every ten samples to ensure that the calibration remains accurate.
3. Measurement. Open up the flap at the end of the refractometer. Clean with distilled water and dry with a soft non-abrasive cloth. Place a drop of urine on the glass plate and close the flap. Hold the refractometer up towards an area of natural light, look through the eye piece, and read the specific gravity level off the scale - the point where the contrast line (difference between dark and light areas) crosses the scale.

Results: The measurement may be done immediately after collection, or the specimen can be stored in refrigeration for later analysis. The specific gravity results will range from 1.000 (equivalent to water) to 1.035 (very dehydrated). There are several levels that are used in the literature to indicate dehydration, such as a value of 1.015 or greater.

Intravenous Fluid Replacement

An athlete may receive intravenous fluid replacement to combat dehydration or associated heat illnesses. This form of treatment will be conducted at the discretion of UNT Team Physicians and Sports Medicine Staff at the Athletic Training Facility or at a hospital emergency room. If the attending certified Athletic Trainer determines that an athlete may be suffering from dehydration or associated heat illness, he or she will make every effort to arrange for treatment to be administered through the appropriate site.

Rationale: On occasion, student-athletes will require fluid supplementation beyond that which can be administered by the preferred oral route. This may be because of the extent of fluid loss, development of medical complications, or inability of the student-athlete to ingest sufficient qualities of oral fluids. In these situations, at the discretion of the Hospital Emergency Department, IVF may be utilized.

IV Guidelines: As outlined in the Fluid Replacement Guidelines, all staff Athletic Trainers and athletic-training students should be acquainted with the signs and symptoms of dehydration. Signs and Symptoms a student-athlete is unable to maintain his or her level of hydration are exhibited by:

• Weight loss greater than 5% of body weight;
• Loss of postural tone (syncope or pre-syncope);
• Dizziness;
• Unexplained elevations of heart rate;
• Diarrhea or vomiting lasting longer than 12-24 hours; or
• Heat-related muscle cramping.

The athlete should be referred further medical evaluation. It is solely the decision of the Sports Medicine Staff (Athletic Trainer or Team Physician) to administer the IVF.

The process and its alternatives will be discussed with the student-athlete prior to establishing intravenous access. An intravenous catheter, tubing, and fluids will be inserted and connected using sterile technique. The student-athlete will remain under the direct supervision of the Athletic Trainer or Team Physician throughout the entire duration of the administration of the IVF.

Once adequate hydration has been achieved, a member of the medical staff will ensure that the catheter has been properly removed, adequate homeostasis at the insertion site is achieved, and the student-athlete has not developed any complications from this process.

Exertion-Related Heat Illness Policy and Management Plan

Korey Stringer Institute (KSI) Credit and Disclaimer

This document is provided by the Korey Stringer Institute as a template to assist with preliminary drafting of the below policy. Using this document and any other information from the Korey Stringer Institute is solely at your own risk. The policies described represent best practices as interpreted by the Korey Stringer Institute at the time of drafting this document. While KSI does its best to reflect current best practices, the most appropriate policies and procedures are subject to change and may not be directly reflected in this document. Use of this document does not constitute endorsement by the Korey Stringer Institute. Modification of the policy or procedure in this document may not reflect best practices. All policy decisions should be reviewed by appropriate local administration prior to implementation.

This template has been modified from the Board of Certification, Inc. (BOC) Guiding Principles for AT Policy and Procedure Development.

Introduction to Plan

Purpose: Exertion-related heat injuries include exercise-associated muscle cramps, heat syncope, heat exhaustion, and heat stroke (EHS). Current best-practice guidelines suggest that the risk of exertion-related heat injuries can be minimized with heat acclimatization and diligent attention to monitoring and treating individuals participating in activities that place them at a higher risk for these types of injuries.

Policy Statement: This policy describes the best-practice procedures for the prevention, monitoring, and, when necessary, treatment of exertion-related heat injuries for student-athletes, faculty, and staff at the University of North Texas.

This policy should be a living, working document that is continually reviewed and updated yearly as the organization and our community change.

Definitions

• Acclimatization - the process of gradually increasing the intensity of activity in a progressive manner that improves the body's ability to adapt to and tolerate exercise in the heat.
• Wet Bulb Globe Temperature (WBGT) - measurement tool that uses ambient temperature, relative humidity, wind, and solar radiation from the sun to get a comprehensive measure that can be used to monitor environmental conditions during exercise. WGBT is different than the heat index, as it is a more comprehensive measurement of environmental stress on the body.
• Non-Practice Activities - activity that includes meetings, injury treatment, and film study.
• Practice - the period of time that a student-athlete engaged in coach-supervised, school-approved, or conditioning-related activity. Practice times include the time the players report to the field until they leave.
• Walk-through - a period of time in which players are reviewing positional strategy and rehearsing plays. Players do not experience contact, and thus, they do not wear equipment, and the intensity of the activity is minimal, often involving walking. This period of time shall last no more than one hour. It is no considered part of the practice time regulation. It may not involve conditioning or weight-room activities. Players may not wear protective equipment during the walk-through.
• Recovery Time - non-activity time outside practices or games. No activity, including non-practice activity, can occur during this time. Proper recovery should occur in an air-conditioned facility when possible and is usually a 3-hour minimum duration.
• Rest Break - This period of time occurs during practice and is a non-activity time that is in a "cool zone" out of direct sunlight.
• Exertion-Related Heat Stroke (EHS) - defined as having a rectal temperature over 104-104 degrees Fahrenheit (or 40.5 degrees Celsius) and central nervous system dysfunction (e.g., irrational behavior, irritability, emotional instability, altered consciousness, collapse, coma, dizziness, etc.).
• Cooling Zone - an area out of direct sunlight with adequate air flow to assist in cooling. A cold-water or ice tub and ice towels should be available to immerse or soak a patient with suspected heat illness. This may be indoors or outdoors, depending on proximity to the field.
• Qualified Healthcare Professional (QHP) - defined by the American Medical Association (AMA) as "an individual who is qualified by education, training, licensure/regulation (when applicable), and faculty privilege (when applicable) who performs a professional service within his or her scope of practice and independently reports that professional service."

Scope: This policy applies to all staff members (e.g., Athletic Trainers, athletic administrators, coaches, strength and conditioning staff, school administrators, advisors) of the University of North Texas who are associated with activities where heat injury poses a risk, including but not limited to: Outdoor and indoor activities where high-temperature, and specifically high-humidity, environmental risks are present (e.g., athletics, intramurals, course instruction, marching band).

Procedures

Prevention

Pre-Participation History and Physical Exam

1. Ensure a thorough medical history is gathered (history of heat illness, sickle cell trait or disease, etc.);
2. Individuals with risk factors are identified and counseled (see “Risk Factors for Heat Illness”);
3. Athletic Trainer is notified of individuals with pre-existing conditions that place the individual with pre-existing conditions that place the individual at risk of exertion-related heat illness; and
4. As necessary, coaches are notified of individuals at higher risk.

Risk Factors for Heat Illness

Intrinsic Risks:

• High-Intensity Exercise: Minimized by gradually phasing in exercise and conditioning.
• Fever or Illness: Minimized by monitoring and removing at-risk athletes as necessary.
• Dehydration: Minimized baby educating coaches and athletes on proper hydration and by providing adequate access to water.
• Obesity: Minimized by gradually phasing in exercise and conditioning.
• Lack of Heat Acclimatization: Minimized by following heat-acclimatization program.
• Medications (e.g., antihistamines, diuretics, ADHD medication): Minimized by monitoring and removing at-risk athletes as necessary.
• Skin Disorder (e.g., sunburn or malaria rubra): Minimized by monitoring athletes closely.
• Predisposing Medical Conditions: Minimized by monitoring and removing at-risk athletes as necessary.

Extrinsic Risks:

• High Ambient Temperature, Solar Radiation, or Humidity: Minimized by voiding exercise in hotter parts of the day.
• Heavy Gear or Equipment: Minimized by gradually introducing equipment.
• Poor Practice Design: Minimized by educating coaches regarding strategies to minimize risks.

Environmental Monitoring and Activity Modification or Cancellation

1. Environmental monitoring will occur utilizing a WBGT per DTN Weather Sentry website, the University’s Official Weather-Monitoring System.
2. Environmental monitoring will occur any time it is warm outside (over 70 degrees Fahrenheit).
3. Environmental monitoring and activity modification may be necessary for certain types of indoor facilities.
4. Monitoring of WBGT will occur every 30 minutes.

• The University of North Texas Sports Medicine Staff and/or Strength and Conditioning Staff will monitor the WBGT.
• The University of North Texas Sports Medicine Staff and/or Strength and Conditioning Staff will make decisions regarding the modification/cancellation of activity.
• The University of North Texas will calculate and house WBGT information within the DTN Weather Sentry website, the University’s Official Weather Monitoring system.
• Modifications will be made in accordance with the best-practice guidelines for our region. Per Grundstein et al. regional heat safety thresholds for athletes in the contiguous United States (Applied Geography, 2015 manuscript; we are in Category 3), we will follow the activity guidelines for that region.
• The table below shows the specific modifications that will be made for each flag zone (green, yellow, orange, red, and black).
• Modifications are meant to be fluid, meaning that if the environment gets more oppressive, the modifications get stricter. However, if environmental conditions improve, the modifications should be in line with the new environmental conditions.

Acclimatization

1. This acclimatization protocol applies to all sports.

2. Days 1 through 5 of the heat acclimatization period consist of the first 5 days of formal practice. During this time, athletes may not participate in more than 1 practice per day.

• If a practice is interrupted by inclement weather or heat restrictions, the practice should recommence once conditions are deemed safe. Total practice time should not exceed 3 hours in a single day.
• A 1-hour maximum walk-through is permitted during days 1-5 of the heat acclimatization period. However, a 3-hour period recovery period should be inserted between the practice and walk-through (or vice-Vera’s).

3. During days 1-2 of the heat acclimatization period, in sports requiring helmets or shoulder pads, a helmet should be the only protective equipment permitted (goalies, as in the case of field hockey and related sports, should not wear full protective gear or perform activities that would require protective equipment).

4. During days 3-5, only helmets and shoulder pads may be worn. Beginning on day 6, all protective equipment may be worn, and full contact may begin.

• Football Only: On days 3-5, contact with blocking sleds and tackling dummies may be initiated.
• Full-Contact Sports: 100% live contact drills should begin no earlier than day 6.

5. Beginning no earlier than day 6 and continuing through day 14, double-practice days must be followed by a single-practice day. On single-practice days, one walk-through is permitted, separated from the practice by at least 3 hours of continuous rest. When a double-practice day is followed by a rest day, another double-practice day is permitted after the rest day.

6. On a double-practice day, neither practice should exceed 3 hours in duration, and student-athletes should not participate in more than 5 total hours of practice. Warm-up, stretching, cool-down, walk-through, conditioning, and weight-room activities are all included as part of the practice time. The two practices should be separated by at least 3 continuous hours of rest in a cool environment.

7. Because the risk of exertion-related heat illnesses during the pre-season heat acclimatization period is high, we strongly recommend that an Athletic Trainer be on site before, during, and after all practices.

Hydration

1. Hypo-hydration (reduced hydration status) is a deficit of body water that is caused by acute or chronic dehydration. Hypo-hydration represents a continuum from both a clinical perspective in body mass deficit…

• Mild: 1%-5%
• Moderate: 5% to 10%
• Severe: 10% or Greater

…and an athletic perspective where mass = volume:

• Mild or Moderate: 2%-5%
• Severe: 5% or Greater

2. To ensure that athletes are hydrated prior to exercise, a pre- and post-activity measurement of body weight should be recorded.

• Hydration before exercise should be maintained within + or - 1% of body mass compared to baseline values. A pre-activity hydration status of more than 3% body mass loss is associated with increased risk for heat illness. Therefore, if an individual is moderately dehydrated and more than 3% body mass is lost, the individual should not be allowed to practice.
• Post-exercise body mass loss should be less than 2%, and athletes should not gain more than 1% body mass.

3. In addition to body mass loss, when feasible, first-morning urine specific gravity (USG) increases the validity of hydration status assessment. Generally, a USG value > 1.020 is considered hypo-hydrated. Also, personal cues of thirst sensation, urine frequency, and urine color are valuable indicators to consider.

4. Everyone should be aware of the signs and symptoms of hypo-hydration:

• Thirst;
• Flushed skin;
• Apathy;
• Dizziness or lightheaded mess;
• Nausea, diarrhea, or vomiting;
• Head sensation or chills;
• Headache;
• Dyspnea (in severe cases);
• Gastrointestinal cramping;
• General discomfort; or
• Acute weight body loss.

5. Athletes, parents, and coaches should be educated on sweat rate, calculating sweat rate, hydration status evaluation, and how to develop an individualized hydration plan.

6. Water or other palatable fluids should be easily accessible before, during, and after activity. Cool and flavored beverages are often preferred by athletes and should be made available when possible for optimal rehydration.

7. Diet and rehydration beverages should include sufficient sodium (enough to replace losses) to prevent imbalances that may occur as a result of sweat and urine losses.

Monitoring

1. Monitoring of student-athletes’ safety should be continuous during any physical activity.

2. Athletic Trainers, coaches, administrators, and other athletics personnel will be educated on the signs and symptoms of exertion-related heat illness.

• These signs and symptoms include, but are not limited to, the table below.
• Coaches and administrators will be educated annually.

Mental Health and Sport Psychology Services for UNT Athletes and Teams

All UNT student-athletes and teams have access to free services through the UNT CSPPE to discuss mental-health concerns and/or their performances as athletes and students. Student-athletes also have access to free or low-cost mental-health services through other University departments, such as Counseling and Testing Services (940-565-2741 | Chestnut Hall | Suite 311) and the Psychology Clinic that is run through the Department of Psychology (940-565-2631 | Terrill Hall | First Floor). If student-athletes choose, they may pursue mental-health services outside the Athletics Department and University, such as by accessing a licensed psychologist in the surrounding community. If student-athletes pursue treatment outside the UNT Athletics Department (through UNT CSPPE) or other UNT departments, they will be responsible for the costs associated with those services.

The UNT CSPPE, in conjunction with the SPT, coordinates mental-health and sport psychology services provided to UNT student-athletes, coaches, and athletic teams. These services include:

Mental-Health Education, Screening, and Follow-up

Every year, each UNT athletic team will participate in a mental-health education program, and student-athletes will complete the department’s mental-health screener, which contains a list of questions designed to help identify student-athletes who may be experiencing mental-health concerns. This programming is conducted to help educate athletes about mental-health symptoms, to de-stigmatize mental health, and to provide information for seeking assistance. The screener is done to proactively identify student-athletes who may be experiencing concerns and help them seek needed assistance before problems become too severe. Information obtained through the screening process will become part of the student-athlete’s psychological record kept within the CSPPE and only shared with other members of the SPT as needed to facilitate referral for identified services, such as learning disability testing or substance-abuse evaluation, to name a few.

Immediately upon completion by the student-athletes, the mental-health screeners will be reviewed by the CSPPE staff. Based on endorsed items, CSPPE staff will follow up immediately (in cases where student-athletes have indicated self to harm or others) or within the next 2-4 weeks. Follow-up will entail individual 15–30-minute meetings with the student-athlete to determine the severity of the endorsed symptom and if referral for treatment is indicated. CSPPE staff will work collaboratively with the student-athletes to determine their current needs and make recommendations to them about treatment options, which may range from seeking services from their team’s CSPPE sport psychologist to being referred to another department on campus, such as Counseling and Testing Services.

Non-Emergent Referral for Mental Health or Sport Psychology Services

Outside of the mental-health screening process, student-athletes may either individually request assistance, or they may be identified by an athletic department staff member (e.g., Athletic Trainer, coach, academic advisor) as potentially needing assistance. Avenues through which student-athletes may obtain, or be referred for, services include but are not limited to:

1. TEAM CSPPE Sport Psychologist: The student-athlete’s team has an assigned sport psychologist; the student-athlete (or team staff member, such as the Athletic Trainer) may directly approach the sport psychologist to request services. Such requests may be made in-person, via email, or via phone.
2. Referral by the SPT: If the student-athlete’s team does not have an assigned sports psychologist, or the student-athlete has been identified by a staff member outside the team (e.g., academic advisor, sport nutrition), a member of the SPT may identify the student-athlete to the rest of the team for discussion and possible referral. In such instances, the SPT will determine the staff member with the strongest relationship to the student-athlete and communicate with that staff member about approaching the student-athlete to determine how he or she is coping and if he or she would like to obtain services. In most instances, the staff member will be a CSPPE sport psychologist or an Athletic Trainer.
3. Services Outside the Athletics Department: At any time, a student-athlete may seek services outside the Athletics Department’s structure, such as by going directly to a mental-health service on-campus or seeking assistance from a professional outside the University. When student-athletes pursue this option, they are encouraged to provide a release of information for the attending mental-health professionals so they may consult with the Athletics Department medical and psychological staff to better coordinate treatment.
4. Groups: At various times throughout an academic year, the CSPPE sports psychologists, in conjunction with other Athletics Department staff (e.g., sport nutritionist), may offer group programming or therapy. Such groups may be psycho-educational and cover a specific topic, such as developing self-confidence or mindfulness, whereas others may be therapy or counseling-based such as an injury support group or a body-image support group. When groups are offered, Athletics Department staff will inform student-athletes of their availability and encourage attendance as appropriate to help address student-athletes’ needs and concerns.

Generally, services provided by the CSPPE will begin with an individual intake meeting, to evaluate the student-athletes’ concerns and needs, and may make recommendations for treatment. At any point in the process, unless the student-athletes have not adhered to university or athletic rules or codes of conduct, they will make the final decision regarding whether or not to seek mental-health or sport-psychology services. Although Athletics Department staff can encourage student-athletes to go for an evaluation and seek assistance, unless there is a violation or a threat of self-harm or harm to others, student-athletes cannot be required to do so.

I. Drug Education

A. Athletic Department and Student-Athlete Education Responsibilities

The University of North Texas Department of Athletics considers education to be an important part of the Program and to student-athletes’ health and safety. Athletic Department staff and coaches are responsible for ensuring the University of North Texas Drug Education, Testing, and Counseling Program and the NCAA substance abuse policies and drug-testing guidelines are thoroughly covered by an Athletics Department Athletic Trainer or compliance coordinator at mandatory orientation for all student-athletes at the beginning of the academic year and/or in individual team meetings before the start of the season. Department staff will educate coaches, athletic trainers, physicians, strength coaches, and other department personnel concerning any changes or updates to institutional policy, procedures, or sanctions related to the Program; coaches involved in recruiting should ensure that prospective student-athletes are aware of the Program.

B. Student-Athlete Responsibilities.

Student-athletes are responsible to themselves and to the University to maintain high standards of conduct and a sound respect for their physical, mental, and emotional health. This responsibility includes following all University policies and federal and state laws related to the use, possession, or distribution of drugs and alcohol, and for taking reasonable steps to know whether anything they ingest, including dietary supplements, contains a prohibited substance.

C. Prohibited Conduct and Substances

Student-athletes are prohibited from unlawfully possessing, using, and distributing alcohol and illegal drugs, acquiring multiple legal prescriptions for the same injury or illness from multiple physicians, misusing any legal prescription drug, giving a legally prescribed prescription drug to another person, or altering any drug prescription. They are also prohibited from having the following substances in their bodies at any time while a student at the University of North Texas except when lawfully prescribed by a licensed physician:

• Stimulants
• Narcotics
• Anabolic Agents
• Substances Banned for Specific Sports
• Diuretics
• Street Drugs
• Peptide Hormones and Analogues
• Anti-estrogens
• Beta-2 Agonsits
• Substances Banned by the NCAA
• Any Substance Chemically Related to These Classes of Substances

The Athletics Department is responsible for publishing a list of prohibited substances that can be found on the NCAA website and notifying all current student-athletes of the prohibited substances before the beginning of their season or academic year, whichever is earlier.

D. Dietary Supplement

University of North Texas Athletics is a “food-first” program which emphasizes proper nutrition and hydration. Like the NCAA, the UNT Athletics Department advises student-athletes that the most effective and safest way to enhance individual performance is to rely on a combination of a healthy diet, appropriate conditioning, rest, and recovery, and to avoid the use of dietary/nutritional supplements, prohibited substances, tobacco, and the unlawful use or abuse of alcohol.

There are many health risks associated with taking dietary supplements, including the risks of testing positive for a banned substance that is not marked on the product’s label. Nevertheless, we recognize that many student-athletes make the personal decision to use dietary supplements, and we strongly encourage any student-athlete who wishes to use supplements to inform the Sports Medicine Staff and/or Team Nutritionist before taking the product.

Student-athletes should always bring all supplement products to the designated athletic staff before using them and then checking all supplements through Drug Free Sport Axis (DFS Axis), which is staffed by the National Center for Drug-Free Sport, the NCAA’s third-party drug-testing administrator. DFS Axis is the only authoritative resource for questions related to whether listed ingredients on nutritional-supplement product labels or in medications contain NCAA-banned substances.

Products labeled as dietary supplements sold over the counter, in print advertisements, and through the Internet, are under-regulated by the United Stated Food and Drug Administration. Dietary supplements are at risk of contamination or may include ingredients that are banned under the drug-testing program. Student-athletes have tested positive and lost their eligibility using dietary supplements. Any product containing dietary supplement ingredients is taken at the student-athlete’s own risk.

To access DFS Axis, call toll-free 1-877-202–0769 or go to the website below, select NCAA, and insert password ncaa1. Right on the home page, you can select “Ask about Dietary Supplements” or go to “Prescription/Over-the-Counter Drug Search.”

By signing the Policy Consent Form (Appendix E), the student-athlete:

1. Acknowledges that they understand that they are to disclose all dietary supplements used to the Head Athletic Trainer or Team-Certified Athletic Trainer;
2. Acknowledges the aforementioned policies and statements and fully accepts the detrimental and possibly permanent defects caused by the use of dietary supplements;
3. Fully accepts that they have been made aware of the University of North Texas and the National Collegiate Athletic Association (NCAA) policies with regard to the use of dietary supplements; and
4. Accepts any and all liability if they have in the past used, continue to use, and/or use at any time in the future, dietary supplements in any form, and releases the University of North Texas, its agents, and all personnel of any and all responsibility and liability related to such use.

E. Use of Tobacco and Smoking

The use of tobacco in any athletic facility, in any facility in which tobacco is prohibited under university policy, or during practice or competition is prohibited by all student-athletes. Smoking is prohibited on all University of North Texas property as set out in university policy.

II. Drug Testing

All student-athletes are subject to being tested for drugs at any time, without advance notice, under the University of North Texas Drug Education, Testing, and Counseling Program and the NCAA testing program. Each student-athlete is required to consent to drug testing by the University and NCAA in return for the privilege of participating in intercollegiate athletics at the University of North Texas and to sign a consent form before participating in an NCAA-sanctioned activity. Failure or refusal to appear for or participate in a drug test conducted under this policy will be treated as a positive test.

A. Confidentiality

Confidentiality is essential to an effective Drug Education, Testing, and Counseling Program. Athletics Department personnel and individuals associated with the Athletics Department are strictly prohibited from disclosing any information about a student-athlete that is obtained from a student-athlete’s participation in the Program. Disclosing includes directly or indirectly releasing information or alluding to information related to testing or counseling provided under the program, whether the information relates to an individual student-athlete, one or more University of North Texas intercollegiate athletic teams, or the Athletics Department, unless required by law or court order. Any Athletics Department personnel or individual associated with the Athletics Department who violates confidentiality is subject to immediate termination of employment or business relationship and appropriate legal action.

B. Testing Procedures

1. Student-athletes will be notified of the time and location of a drug test and required to complete and sign a Drug Testing Notification Form (Appendix A) prior to each test, listing any medications and dietary supplements the student-athlete is taking.
2. The student-athlete is required to report at the time and location set out in the notice. The student-athlete must present a photo ID or have their identification verified by a member of the Athletics Department staff before being released to the custody of sample collection personnel properly trained in appropriate collection techniques by a certified laboratory (“Collector”) and approved by the Director of Athletics or the AD’s signature.
3. A Collector will observe the collection of a urine sample from each student-athlete being tested, and each sample will be individually coded to ensure a proper chain of custody and to protect the student-athlete’s confidentiality.
4. The Program Director or Athletic Director will be notified of any positive test results. The Program Director and the Athletic Director or the Athletic Director’s designee will discuss the results before notifying the student-athlete’s Head Coach. The violation procedures will be followed as appropriate.

C. Notification of Student-Athletes

The Program Director or the director’s designee will notify the student-athlete of a scheduled drug test. Notice will be given no more than twenty-four (24) hours prior to the test and include information regarding the specimen collection process. The student-athlete is required to complete a Drug Testing Notification Form (Appendix A), acknowledging receipt of the notice and verifying the date, time, and location of the test. The student-athlete may have a witness accompany him or her to the collection station.

D. Drug Testing Site

The University of North Texas Athletic Center will be the testing site for institutional testing unless otherwise directed by the Athletic Director. Tests directed by the NCAA will be located in a designated locker room/restroom area within the athletics facilities.

E. Specimen Collection Manipulation or Adulteration

Any attempt to manipulate or adulterate a urine specimen will be treated as a positive drug test. Manipulation includes but is not limited to: The use of any product for the purpose of diluting the urine sample, including excess water consumption, or the substitution of a urine sample. Adulteration includes but is not limited to: The mixing or attempted mixing of any chemical (excluding water) directly to the urine sample that alters the composition of the student-athlete’s sample or interferes with the testing process.

F. Types of Testing

1. Random Testing. Random drug testing will be performed on a regular basis throughout the school year. A Department of Athletics official will use a computer program to select the number or percentage of student-athletes to be tested for each sport from a current roster. Student-athletes attending summer sessions or who are not enrolled in summer school but participate in supervised on-campus off-season conditioning programs are subject to random drug testing.
2. Post-Season/Championship Screening. Any participant or team likely to advance to post-season championship competition may be subject to additional testing. Testing may be required of all team members or individual student-athletes at any time within thirty (30) days prior to the post-season competition. If a student-athlete tests positive, he or she may not be allowed to compete at the post-season event and will be subject to disciplinary action.
3. Re-Entry Testing. A student-athlete whose eligibility to participate in intercollegiate sports has been suspended as a result of a positive test may be required to undergo testing prior to regaining eligibility. The Director of Athletics or the Athletic Director’s designee will arrange for re-entry testing after the counselor or specialist working with the student-athlete confirms that re-entry into the intercollegiate sports program is in the student-athlete’s best interest.
4. Follow-up Testing. A student-athlete who has returned to participation in intercollegiate education sports following a positive test under this policy may be subject to follow-up testing. Testing will be unannounced and will be required at a frequency determined by the Athletic Director or their designee in consultation with the counselor or specialist working with the student-athlete.
5. Pre-Season Testing. Student-athletes are subject to pre-season testing and may be notified of such by the Director of Athletics or their designee at any time prior to their first competition.
6. Reasonable Suspicion Testing. Any student-athlete may be tested when there is reasonable suspicion to believe the student-athlete may be using a substance prohibited under this policy. Reasonable suspicion includes, but is not limited to, the following:

• An arrest or conviction for drug-related activities;
• Observed possession or use of what reasonably appears to be a prohibited substance;
• Admission of unlawful possession or use of a prohibited substance;
• Physical or psychological signs of possible impairment reasonably attributable to use of a prohibited substance; or
• Observed unusual/abnormal conduct or behavior reasonably attributable to use of a prohibited substance (factors to consider in assessing these observations include but are not limited to: Increase or decrease in weight over a short period of time, increase in absence from class or athletic activities, significant change in classroom motivational level or performance, increase in injury or illness rate, erratic change in emotional condition or mood, etc.).

Any coach, athletic administrator, or athletics staff member concerned with a particular student-athlete should express this information confidentially to the Drug Testing Program Director and/or the Director of Athletics or their designee. Grounds for a reasonable-suspicion drug test will be decided by a committee headed by the Associate Vice President/Chief Operating officer for Athletics, Senior Women’s Administrator, Head Coach, and Drug-Testing Coordinator/Certified and Licensed Athletic Trainer. In the event of a tie within the committee, the Director of Athletics will make the final decision on the drug-testing status. Any Athletic Department personnel who reasonably suspects that a student-athlete is under the influence or is misusing a prohibited substance should immediately inform the Program Director or Athletic Director. The student-athlete’s identity and reasons for the suspicion must be communicated in a confidential manner. The Program Director, Athletic Director, and Senior Women’s Administrator, in consultation with other Athletic Department personnel or University officials as appropriate, will determine whether reasonable suspicion exists. The decision to test a student-athlete based on reasonable suspicion should be documented and include a clear description of the reasons for suspecting the student-athlete of using a prohibited substance.

G. Confirmation of Positive Drug Test

If a student-athlete tests positive, the individual’s medical record will be reviewed to determine whether the result could be caused by approved medications (prescription or over-the-counter) or dietary supplements. If the records indicate that the student-athlete was using approved medications or supplements, the Program Director will consult appropriate personnel (prescribing physician, toxicologist, etc.) to confirm whether the medication or supplement was used appropriately and properly. Upon confirmation that a positive result reasonably could have been caused by the appropriate and proper use of a medication or supplement, the result will be deemed a “medical exception,” and the student-athlete will not be subject to the Guidelines for Responding to Positive Test Results described below.

Absent a medical explanation, a student-athlete who has a positive test will be required to participate in the Counseling Program and will continue to be tested on a regular basis. Mandatory testing will continue until the student-athlete tests negative for the prohibited substance on two consecutive tests or as often as counseling personnel determine is in the student-athlete’s best interest. If follow-up testing shows an increase in the amount of a prohibited substance, the student-athlete will be deemed to have tested positive and referred to the appropriate level of the Guidelines for Responding to Positive Test Results described below.

A student-athlete who tests positive may ask for their sample to be re-analyzed. The student-athlete must submit the request, in writing (including via email), to the Director of the Drug Education, Testing, and Counseling Program within three (3) business days after receiving the notice of the positive result. Upon receipt of the request, the Program Director will ask the laboratory that conducted the test to re-analyze the student-athlete’s sample. The student-athlete or the student-athlete’s authorized representative may observe the re-analysis in-person and at the student-athlete’s expense, or the student-athlete may ask the laboratory to appoint someone to observe the re-analysis. If the re-analysis is negative, the original test will be deemed to be negative. The re-analysis results will be final.

III. Guidelines for Responding to Positive Test Results

The University’s response to positive test results is based upon the number of times a student-athlete tests positive. A positive result from a test administered under NCAA rules counts as a positive test under the Program, and all positive results are cumulative throughout a student-athlete’s eligibility. Any student-athlete who tests positive will be sanctioned as set out in this policy. However, in addition to these sanctions, Head Coaches may develop and enforce team rules regarding the use of prohibited substances and alcohol (except for requiring testing outside of this Program) and a student-athlete’s eligibility to participate in team activities and competitions. Team rules may vary and be stricter from team-to-team and will be supported.

A. General Guidelines and Notice of a Positive Test

The testing laboratory will forward all test results to the Program Director. The Program Director or that person’s designee is responsible for notifying the Athletics Director, the student-athlete, the student-athlete’s parent/guardian (if the student-athlete is under 18 years of age), and the student-athlete’s Head Coach of the positive test. The student-athlete must be notified verbally and in writing.

B. Guidelines for First Positive Test

1. The Program Director will meet with the student-athlete and have the individual acknowledge the positive test result, the terms of the Athletic Department disciplinary action, and the consequences of a second positive test (Appendix C). The acknowledgment must be signed by the student-athlete, and refusal to sign the acknowledgment will result in immediate dismissal from the athletic program and loss of athletic scholarship.
2. The student-athlete will be required to meet with a Team Physician or the physician’s designee for evaluation and to develop the appropriate course of action plan, to include substance-abuse counseling and recommended medical treatment. All medical costs associated with the plan will be the responsibility of the student-athlete.
3. During the plan, the student-athlete may be subject to random testing. If a test reveals the presence of the same prohibited substance for which the student-athlete first tested positive after an eight-week period, or if the student-athlete tests positive for a different prohibited substance, the result will be deemed a positive test, and guidelines for a second positive test will be followed.
4. The student-athlete will perform no fewer than ten (10) hours of community service, which will be arranged through the Director of Volunteer Services. Community service hours assigned under the program may run concurrently with any community service hours required by a court for the same offense.
5. The Program Director will inform the student-athlete when he or she has officially completed the plan, including completion of any recommended medical treatment. After official completion, the student-athlete is no longer subject to random testing as part of the plan but remains subject to testing under the Drug Education, Testing, and Counseling Program.
6. Failure to successfully complete the plan will result in the loss of athletic scholarship and/or the privilege of participating in team activities or competitions.

C. Guidelines for Second Positive Test

1. The Program Director will meet with the student-athlete and have the individual acknowledge the second positive test result, the terms of suspension from athletic-related activities, and the consequences of a third positive test (Appendix C). The acknowledgment must be signed by the student-athlete, and refusal to sign the acknowledgment will result in immediate dismissal from the athletic program and loss of athletic scholarship.
2. The student-athlete will be required to meet with a Team Physician or the physician’s designee for evaluation and to develop the appropriate course of action plan, to include substance-abuse counseling and recommended medical treatment. All medical costs associated with the plan will be the responsibility of the student-athlete.
3. During the plan, the student-athlete may be subject to random testing. If a test reveals the presence of the same prohibited substance for which a student-athlete tested positive after an eight-week period, or if the student-athlete tests positive for a different prohibited substance, the result will be deemed a positive test, and guidelines for a third positive test will be followed.
4. The student-athlete will perform no fewer than twenty (20) hours of community service, which will be arranged through the Director of Volunteer Services. Community service hours assigned under the Program may run concurrently with any community service hours required by a court for the same offense.
5. The student-athlete will be suspended from competition for ten percent (10%) of countable athletic contests (as calculated by using the rounding-down method) or up to thirty (30) days, whichever is less. The suspension begins the date the student-athlete is notified of the positive test and will carry over into the following year if it is not possible to complete the sanction in the current year. Suspension from athletic competition does not relieve the student-athlete from any other responsibility as a team member, including, but not limited to, participation in all practices and other team events/activities and corrective measures imposed by the Head Coach for violating team rules. This sanction will be observed in all sports.
6. The Program Director will inform the student-athlete when he or she has officially completed the plan, including completion of any recommended medical treatment. After official completion, the student-athlete is no longer subject to random testing as part of the plan but remains subject to testing under the Drug Education, Testing, and Counseling Program.
7. Failure to successfully complete the plan will result in the loss of athletic scholarship and/or the privilege of participating in team activities and competitions.

D. Guidelines for Third Positive Test

1. The Program Director will meet with the student-athlete and have the individual acknowledge the positive test result and the consequences of testing positive a third time (Appendix C).
2. The student-athlete will be required to meet with a Team Physician or the physician’s designee for evaluation and to develop the appropriate course of action plan, to include substance-abuse counseling and recommended medical treatment. All medical costs associated with the plan will be the responsibility of the student-athlete.
3. The student-athlete will be suspended indefinitely from all athletic-related activities (competition, practice, weightlifting, running, etc.) pending reinstatement by the Administrative Appeals Committee. The suspension begins the date the student-athlete is notified of the positive test. This sanction will be observed in all sports.
4. A student-athlete may be allowed to keep their scholarship pending a decision by the Administrative Appeals Committee whether to reinstate the student-athlete at the discretion of the Director of Athletics. A student-athlete who is allowed to keep their scholarship during this time must continue to comply with the Drug Education, Testing, and Counseling Program and is subject to random testing. A student-athlete who tests positive for a prohibited substance or who violates University policy, any Athletics Department rule, or team rule automatically forfeits their scholarship.
5. Upon request by the student-athlete, the Athletics Department Administrative Voting Committee (comprised of the Director of Athletics, Program Director, Senior Women’s Administrator, and Faculty Athletics Representative) may consider whether the student-athlete should be reinstated. A student-athlete will be reinstated only when it is in the best interest of the student, the team, the Athletics Department, and the University. In the event of a tie within the committee, the Director of Athletics’ decision is final.
6. A student-athlete who is reinstated must fully comply with all Athletic Department rules for the remainder of the student-athlete’s time at the University of North Texas. The Administrative Voting Committee, at its discretion, may place conditions on the student-athlete’s reinstatement to full eligibility (e.g. loss of scholarship, suspension, community service, etc.).
7. A student-athlete who is reinstated by the Administrative Voting Committee or who successfully appeals a third positive test is subject to random testing for eight weeks after the date of the third positive result. If an institutional or NCAA test reveals the existence of any prohibited substance after the eight-week period, the student-athlete will be permanently ineligible from participating in any and all athletic-related activities for the remainder of the student’s time at the University of North Texas.

E. Appeal of Positive Result

A student-athlete may appeal a positive test result in-person to the Athletics Department Appeals Committee prior to the imposition of any sanction. The student-athlete must notify the Athletics Director of the appeal in writing (including via email) and within three (3) business days of notification of a positive test result. The Appeals Committee will be chaired by the Director of Athletics/designee and comprised of the Drug Education, Testing, and Counseling Director/designee, Senior Women’s Administrator, and the student-athlete’s Head Coach.

The appeal should take place no more than seventy-two (72) hours after the written request is received, but this time may be extended at the sole discretion of the Director of Athletics. The student-athlete may have a representative present at the appeal; however, only the student-athlete may speak on their own behalf. The student-athlete and their representative, if present, will be given the opportunity to review the laboratory report and present evidence, including why the guidelines for responding to the positive test that are set out in this policy should not apply or should be modified.

The appeal shall be confidential, and the decision by the Appeals Committee is final.

IV. Safe Harbor Program/Self-Referral

The University of North Texas and the Athletics Department encourage student-athletes to voluntarily seek assistance if they are using any prohibited substance or if they are having difficulty managing the use of lawfully prescribed drugs, alcohol, or dietary supplements. The University and Athletics Department are committed to helping students make the first step toward a positive life change through the Safe Harbor Program.

A. Eligibility

A student-athlete may voluntarily refer themselves for the Safe Harbor Program for drug or alcohol evaluation and counseling one time during their intercollegiate athletic career at the University of North Texas without facing the possibility of sanctions under the University’s Drug Education, Testing, and Counseling Program.

A student-athlete who is participating in a treatment plan related to a positive test is not eligible for the Safe Harbor Program until thirty (30) days after he or she is released from the plan. Also, a student-athlete who refers themselves after being informed of a pending drug test or after having been informed of a positive test is not eligible for the Safe Harbor Program and will face the sanctions outlined in the Guidelines for Resolving Positive Tests and applicable NCAA ineligibility rules.

B. Volunteering for Safe Harbor

A student-athlete may volunteer for the Safe Harbor Program by contacting the Program Director (Head Athletic Trainer). Participation in the Safe Harbor Program is confidential except that the Program Director (Head Athletic Trainer) may inform the Director of Athletics or their designee and the student-athlete’s Head Coach when doing so will provide the student the best environment and support to successfully complete the program. The student-athlete will sign Appendix H confirming their volunteer into the Safe Harbor Program.

C. Safe Harbor Program Requirements

1. The Program Director (Head Athletic Trainer) will refer the student-athlete to a counselor who will perform an evaluation and recommend a treatment plan. In addition to counseling, the plan may include confidential testing and medical intervention. The student-athlete is responsible for any financial cost associated with the treatment plan; however, the counselor will assist the student in identifying low or no-cost resources both on and off-campus and will support the student-athlete in completing the treatment plan.
2. The student-athlete will be permitted to remain in the Safe Harbor Program for a reasonable amount of time as determined by the treatment plan, generally not more than 30 days.
3. Upon entry into the program, a student-athlete may be administered a test to determine the presence and levels of any prohibited substance in their system. A student-athlete will not face sanctions based on the results of the initial program-entry test except as set out in this section and will not be subject to random testing while in the program. If any subsequent tests administered as part of the student’s participation in the Safe Harbor Program indicate continued use of any prohibited substances or if the student-athlete fails to comply with the treatment plan, the student-athlete will be released from the program and subject to appropriate sanctions set out in the Guidelines for Responding to Positive Tests.
4. The Program Director (Head Athletic Trainer) will inform the student-athlete when he or she has successfully completed and is released from the Safe Harbor Program. The student-athlete also will be informed of counseling resources available through the UNT Student Health and Wellness Center and the UNT Substance Abuse Counseling Center (SARC). After being released from the Safe Harbor Program, the student-athlete is now subject to random testing under the Drug Education, Testing, and Counseling Program, and the student-athlete is no longer eligible to participate in the Safe Harbor Program while a student at the University of North Texas.

References

UNT Policy 04.011 | Smoke-Free Campus

UNT Policy 04.016 | Use of Alcoholic Beverages

UNT Policy 05.004 | Illegal Drugs and Alcohol

UNT Policy 05.047 | Drug-Free Workplace

UNT Policy 05.048 | Drug-Free Workplace Statement

NCAA Bylaw 11.1.5 | Use of Tobacco Products

The next few pages are examples of forms associated with drug-testing procedures.

APPENDIX A

DRUG TESTING NOTIFICATION FORM

Student-Athlete: _______________________ Student ID: _____________

Notification Date: ___/___/____ Time of Notification: ___________________

Student-Athlete Notified: In-Person | Direct Phone Contact

Location for Drug Test: ____________________ on ________ at _______________ Institutional Representative: I certify that the student-athlete has been notified of his or her selection for drug testing by the University of North Texas at the date and time identified above and informed that failure to sign the Notification Form or failure to appear for drug testing will be treated as a positive drug test for a prohibited substance and will subject the student-athlete to sanctions described in the UNT Drug Education, Testing, and Counseling policy.

Institutional Representative Name (Print): ________________________________

Institutional Representative Signature: _______________________________

The undersigned student-athlete acknowledges by signing this Notification Form, that I:

• Have been notified of my selection to participate in a drug test administered by the University of North Texas and of the date, time, and location of the test.
• Have been informed of what is expected of me in preparation for this drug-testing event and will be prepared to provide an adequate urine specimen at the date and time.
• Will not over-hydrate (drink too many fluids) and understand that providing a diluted specimen may be treated as a positive test and result in sanctions and follow-up drug testing.
• Understand failure to appear at the site at the designated time will be deemed a positive test and will result in sanctions and follow-up drug testing.
• I understand that I will be tested for banned substances as defined by the NCAA and as otherwise set forth herein.

Student-Athlete Signature: ______________________________________________

I can be reached at the following number on test day: (_____) _____________

List of Medications and Supplements I am taking: ___________________________ _______________________________________________________________

APPENDIX B

ACKNOWLEDGMENT AND CONSENT TO DRUG TESTING AND AUTHORIZATION FOR CONFIDENTIAL RELEASE OF INFORMATION

I, the undersigned student-athlete, hereby acknowledge that I have received a copy of the University of North Texas Department of Athletics Drug Education, Testing, and Counseling Program (the “Program”) or that I was made aware that it may be found under the Sports Medicine Tab:

I further acknowledge that I understand the Program’s purpose and have had an opportunity to ask questions about the Program.

I hereby consent to testing for the presence of prohibited substances in my system described in the Program, including, but not limited to, random, unannounced testing by the University of North Texas or NCAA while a student-athlete at the University of North Texas.

I further authorize the University of North Texas or an agent acting on behalf of the University’s to release all test results and other information created in the course of screening or testing conducted under the Program to the Director of the Drug Education, Testing, and Counseling Program, Team Physician, Head Athletic Trainer, Counselors participating in the Program, Athletics Director, Head Coach of my intercollegiate athletics program, or their respective designees. I understand that the information created in the course of screening or testing is confidential under the Family Educational Rights and Privacy Act (FERPA) and may be confidential under the Health Insurance Portability and Accountability Act (HIPAA) and intend for this authorization to satisfy the requirement for disclosure of this information under both laws.

I understand that qualified personnel will conduct testing under the Program and that these individuals will conduct and document the test in a manner that protects the integrity and confidentiality of my specimen throughout the collection and testing process.

I hereby waive, release, and hold harmless the University of North Texas System, the University of North Texas, the members of the governing board and its officers, and agents from any and all claims, actions, and responsibility or liability related in any way with the release of information covered by this consent.

I understand that I may choose not to sign this form and forego participation in intercollegiate athletics at the University of North Texas and forfeit my athletics grant-in-aid.

Name of Student-Athlete (Print): ___________________ Sport: ___________

Signature of Student-Athlete: _______________________ Date: ____________

Signature of Parent/Guardian (if student-athlete is under 18):

_________________________________________ Date: ____________

APPENDIX C

STUDENT-ATHLETE ACKNOWLEDGMENT OF POSITIVE TEST AND TREATMENT PLANNING SHEET

Name: _____________________________ Sport: _____________________

Date: _______________ Student ID: _____________________________

Positive Drug Test or Alcohol/Tobacco Incident

Date of Drug Test, Alcohol, or Tobacco Incident: _______ Positive: 1st | 2nd | 3rd

Nature of Positive Test or Incident (see Laboratory Form if Applicable): __________ ___________________________________________________________________

Initial Physician/Counseling Visit (N/A for Tobacco or Alcohol Violations) Date: ____

Physician: ________________

Recommendations or Referrals:

• Placed on probation. Starting Date: _______________ Ending Date: __________
• Mandatory Referral to University of North Texas Wellness Services or Alcohol and Drug Counseling (costs associated with evaluation and counseling may be the responsibility of the student-athlete). Date of Evaluation Appointment 1: __
• Time: ______ Date of Evaluation Appointment 2: _____ Time: _____
• Unannounced Drug Screening (cost of repeat screening may be the responsibility of the student-athlete).
• Suspension. Starting Date: ______________ Ending Date: __________
• Permanent Removal from Team. Effective Date: ___________________

Important Phone Numbers:

• Jeff Smith, MS, LAT, ATC | Senior Associate Athletics Director for Sports Medicine | (940) 565-2371
• Dr. Jay Darr, Ph.D., LPC, PMP | TAO Coordinator, Counseling Center | (940) 565-2741

I, the undersigned student-athlete, understand all conditions, sanctions, and mandatory referrals associated with my violation of the University of North Texas Drug Education, Testing, and Counseling Policy. I understand that a failure to comply within all parameters of treatment will constitute an additional positive test and that I will, at a minimum, be subject to the ramifications of that subsequent offense and may be subject to indefinite suspension or permanent removal from participation in intercollegiate athletics, as well as loss of scholarship or other benefits, at the University of North Texas.

Student-Athlete: ___________________________________ Date: ______________

Head Athletic Trainer: ________________________________ Date: _____________

Team Physician/Counseling Services:___________________ Date: ___________

APPENDIX D

DEPARTMENT OF ATHLETICS DRUG EDUCATION, TESTING, AND COUNSELING POLICY

APPENDIX E

STUDENT-ATHLETE DIETARY SUPPLEMENT DISCLOSURE & REVIEW FORM

I, ______________________________, am taking or am considering taking the dietary supplements listed below. I acknowledge and understand that the labeling on these products can be misleading and inaccurate and that sales personnel may not be motivated or qualified to accurately certify that these products do not contain substances prohibited by the NCAA and the University of North Texas Drug Education, Testing, and Counseling Program. I also understand that the words “healthy” or “naturally occurring” that may be used in marketing do not necessarily mean that the products are safe.

I acknowledge that there may be health risks associated with taking dietary supplements and that there is a risk of losing my eligibility to participate in intercollegiate athletics at the University of North Texas if I test positive for a substance that is prohibited by the NCAA or the University of North Texas Drug Education, Testing, and Counseling Program regardless of the reason or purpose for taking such supplements.

Before taking or using any dietary supplement, I am personally responsible for ensuring the product does not contain any prohibited substance. By making this disclosure, I am requesting that these products and their ingredients be reviewed by University of North Texas Sports Medicine staff for the purposes of determining whether they may contain any prohibited substances. I understand that I should not take or use these products until their usage has been reviewed by the University of North Texas Sports Medicine staff.

Athletic Trainers to circle prohibited substance and notify student-athlete:

• Brand Name (1): ______________ Listed Ingredients: ___________________ ______________________________________________________________
• Brand Name (2): ______________ Listed Ingredients: ___________________ ______________________________________________________________
• Brand Name (3): ______________ Listed Ingredients: ___________________ ______________________________________________________________
• Brand Name (4): ______________ Listed Ingredients: ___________________ ______________________________________________________________
• Brand Name (5): _______________ Listed Ingredients: __________________ ______________________________________________________________

Student-Athlete Signature: ________________________ Date: ______________

Athletic Trainer/Nutritionist Signature: _____________________ Date: __________

APPENDIX F

DEPARTMENT OF ATHLETICS DRUG EDUCATION, TESTING, AND COUNSELING PROGRAM REASONABLE SUSPICION REPORTING FORM

I, ___________________________, understand that a student-athlete may be tested for a prohibited substance under the University of North Texas Drug Education, Testing, and Counseling Program and have read the Program document. I am aware of the behaviors, conduct, and physiological signs and symptoms that may indicate that an individual is under the influence or is actively using a prohibited substance. Based on my experience and knowledge, I believe that the student-athlete named below is currently under the influence of or is actively using a prohibited substance and should be referred for drug testing under the Drug Education, Testing, and Counseling Program.

Name of Student-Athlete: _____________________________

Please check below all that apply.

The student-athlete has shown inexplicable or unusual:

Irritability: _____ Loss of Temper: _____ Poor Motivation: _____

Failure to Follow Directions: _____

Verbal Outburst (e.g., to faculty, staff, teammates): _____

Physical Outburst (e.g., throwing equipment): _____

Emotional Outburst (e.g., crying): _____ Weight Gain: _____

Weight Loss: _____ Sloppy Hygiene/Poor Appearance: _____

The student-athlete has been inexplicably or unusually:

Late for Practice: _____ Late for Class: _____ Not Attending Class: _____ Receiving Poor Grades: _____ Staying Up Too Late: _____

Missing Appointments: _____ Missing or Skipping Meals: _____

The student-athlete has demonstrated the following physiological signs:

Dilated Pupils: _____ Constricted Pupils: _____ Red Eyes: _____

Smell of Alcohol on the Breath: _____ Smell of Marijuana: _____

Staggering or Difficulty Walking: _____ Constantly Running or Red Nose: _____ Recurrent Bouts with Cold or Flu (dates: _____, _____): _____

Overstimulated or Hyper: _____ Excessive Talking: _____

Withdrawn and/or Less Communicative: _____ Periods of Memory Loss: _____ Slurred Speech: _____

Recurrent Motor Vehicle Accidents or Violations (dates: _____, _____): _____ Recurrent Violations of Student Code of Conduct: _____

Describe other specific violations: ________________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________

Signatures:

Staff Name: __________________________________Date: _______________ Staff Signature: _______________________________ Date: _______________

Reviewed by:

Director of Athletics/Designee: _____________________ Date: ____________

Name of Counselor Consulted: _____________________ Date: _____________

Reasonable suspicion [exists | does not exist] to believe that the student-athlete identified above is currently under the influence of a prohibited substance or currently is using a prohibited substance.

APPENDIX G

DEPARTMENT OF ATHLETICS DRUG-TESTING PROCEDURE FORM

1. Only those persons authorized by the institution will be allowed in the collection room.
2. When arriving to the collection room, the student-athlete will provide photo identification, or a client representative will need to identify the student-athlete. The student-athlete will then print his or her name and arrival time on the Roster Sign-In Form.
3. The student-athlete will select a Custody & Control Form (CCF) from a supply of such and work with the institutional collector to complete the necessary information before proceeding with the specimen collection process.
4. The student-athlete will select a specimen collection beaker from a supply of such and will be escorted by the institutional collector (same gender) to the restroom to provide a specimen. The student-athlete will rinse his or her hands with water (no soap) and then dry their hands. Then, the student-athlete will place a specimen barcode from the Custody & Control Form onto the beaker.
5. The institutional collector will directly observe the furnishing of the urine specimen to assure the integrity of the specimen.
6. The student-athlete will be responsible for keeping the collection beaker closed and controlled.
7. Fluids and food given to student-athletes who have difficulty voiding must be from sealed containers (approved by the institutional collector), opened, and consumed in the collection room. These items must be free of any other banned substances.
8. If the specimen is incomplete, the student-athlete must remain in the collection room until the sample is completed. During this period, the student-athlete is responsible for keeping the collection beaker closed and controlled.
9. If the specimen is incomplete, and the student-athlete must leave the collection room for a reason approved by the institutional collector, the specimen must be discarded.
10. Upon return to the collection room, the student-athlete will begin the collection procedure again.
11. Once an adequate-volume specimen is provided, the institutional collector will escort the student-athlete to the specimen-processing table.
12. The specimen processor will instruct the student-athlete to closely observe the specimen-processing steps and will then measure the specifics gravity.
13. If the urine has a specific gravity below 1.005, no value will be recorded on the CCF, and the specimen will be discarded by the student-athlete with the institutional collector observing. The student-athlete must remain in the collection room until another specimen is provided. The student-athlete will provide another specimen.
14. Once the specimen processor has determined that the specimen has a specific gravity above 1.005, the sample will be processed and sent to the laboratory.
15. If the laboratory determines that a student-athlete’s sample is inadequate for analysis, at the client’s discretion, another sample may be collected.
16. If a student-athlete is suspected of manipulating specimens (e.g., via dilution or substitution), the institutional collector will collect another specimen from the student-athlete.
17. One a specimen has been provided that meets the on-site specific gravity, the student-athlete will select a sample collection kit from a supply of such.
18. The specimen processor will open the kit, demonstrate to the student-athlete that the vials are securely sealed, open the plastic, and open the A Vial lid. The processor will pour the urine into the A and B Vials and close the lids. The specimen processor should pour urine into vials above the minimum volume level (35 mL in A Vial, 15 mL in B Vial) and pour as much urine as possible into the vials, using care not to exceed the maximum levels (90 mL in A Vial, 60 mL in B Vial).
19. The specimen processor will securely close the lids on each vial and then seal each vial using the vial seals attached to the CCF, assuring seals are tightly adhered to the vials with no tears or loose areas.
20. The specimen processor must then collect all necessary signatures (collector, donor, witness, and collector/specimen processor) and dates/times where indicated on the CCF.
21. The specimen processor will place the laboratory copy of the CCF in the back pouch of the plastic bag and the vials in the front pound of the same bag. The bag should then be sealed. The sealed bag with vials will then be placed in the sample box. The box will then be sealed.
22. The student-athlete is then released by the institutional collector.
23. All sealed samples will be secured in a shipping case. The collector will prepare the case for forwarding. When two split samples are collected and packaged, care must be taken to assure one sample is placed in the shipping container for shipment to the “drugs of abuse” laboratory and one sample is placed in the shipping container for shipment to the “anabolic steroids” laboratory.
24. After the collection has been completed, the samples will be forwarded to the appropriate laboratory, and copies of any forms will be forwarded to the Sport Drug Testing Department.
25. The samples then become property of the client.
26. If the student-athlete does not comply with the collection process, the institutional collector will notify the appropriate institutional administrator and Drug Free Sport.

RECEIPT OF ACKNOWLEDGMENT

Ask Compliance for a printed version of the form below.

The Student-Athlete Handbook has been developed for the exclusive use of the University of North Texas Athletics Department. Student-athletes are expected to abide by the National Collegiate Athletic Association, Conference USA, and the University of North Texas guidelines set forth in the handbook. Student-athletes are responsible for reading the handbook and becoming familiar with these policies and guidelines. In the event of a disciplinary incident, the handbook is considered the student-athlete’s first notice.

I agree to the statements above and understand I am responsible for the policies and guidelines set forth in the University of North Texas Student-Athlete Handbook.

Signature: _______________________________________________

Date: ______________________

Name (Print): ____________________________________________

Date: ______________________

Note: The University of North Texas Student-Athlete Handbook is applicable to all student-athletes, including groups representing the Athletics Department (i.e., Spirit Groups).