Career Services Policies for Employers
Updated September 16, 2024
On-Campus Recruiting No-Show Policy
An employer who registers but does not attend an on-campus recruiting event without communicating their attendance status to the Career Planning & Development Center prior to the start time of the event will be considered a no-show. It is at the discretion of the Career Planning & Development Center to approve registration for future on-campus recruiting events if employers have no-showed at prior events.
On-Campus Recruiting Registration Fee Policy
The Career Planning & Development Center reserves the right to cancel an employer’s registration for attending an on-campus recruiting event if the registration fee is not paid 2 weeks prior to the scheduled recruiting event. The Career Planning & Development Center will issue invoices through Handshake, the university's online career management and recruiting platform.
If an employer registration fee is not received by six weeks after the event takes place, it is at the discretion of the Career Planning & Development Center to approve or decline registration for future on-campus recruiting events. If employers are delinquent on payments, they will not be approved to attend any future on-campus recruiting events until their previous balance is paid.
On-Campus Recruiting Employer Standards
To keep events focused, on-campus recruiting event registrations from external universities/colleges promoting their academic programs, employers promoting opportunities requiring an applicant to pay a fee, and employers who do not meet Career Planning & Development Center standards for Handshake posting approval will not be approved.
On-Campus Recruiting Refund Policy
The Career Planning & Development Center will issue a 50% refund for an employer’s paid on-campus recruiting registration fee if the employer cancels their registration up to three weeks before the scheduled recruiting event. All cancellation requests should be submitted in writing via e-mail to careercn@webster.edu.
On-Campus Recruiting Inclement Weather Policy
The Career Planning & Development Center will determine whether to postpone or cancel a scheduled on-campus recruiting event due to inclement weather. Good faith efforts will be made to communicate event cancellations to relevant constituents via e-mail at least 48 hours prior to the event's start-time. Employers are advised to make their own judgment if weather conditions pose an issue or concern if the event has not been canceled. A full refund will be issued if the on-campus recruiting event cannot be rescheduled by the Career Planning & Development Center.
Home-Based Businesses & In-Home Dependent/Childcare Policy
Webster University will only approve job and internship positions based at commercial businesses. Home-based businesses and in-home dependent/childcare positions will not be approved in Handshake or shared with students and alumni via electronic communication (e.g., social media or e-mail).
Third-Party Recruiting Policy
Webster University defines third-party recruiting as any agency, organization, or individual recruiting candidates for seasonal (temporary), part-time, or full-time employment on behalf of another organization. This may include employment agencies that list positions for several client organizations and receive payment when a referred candidate is hired, contract recruiters, resume referral firms, and commercial job listing/resume collection web sites.
To post positions in Handshake as a third-party recruiter, positions must be internal to the third-party recruiting agency or clearly disclose the client for which the third-party recruiting agency is recruiting. Approved third-party recruiting agencies in Handshake must review and follow the National Association of Colleges and Employers (NACE) Principles for Third-Party Recruiters.
If a third-party recruiting agency is approved to post positions in Handshake at Webster University and fails to abide by the standards discussed above, Handshake access at Webster University will be permanently revoked for the entire agency.
Company E-mail Domain Policy
The persistence of fraudulent companies using generic e-mail addresses has resulted in Webster University requiring all employers in Handshake to use an e-mail domain specific to their company. Employers who request Handshake access at Webster University who register with a non-company specific e-mail domain, e.g., Gmail, Yahoo, Outlook, Hotmail, etc., will be declined.
Competing Services Policy
Any company offering existing services provided by Webster University or the Career Planning & Development Center, e.g., resume writing, career coaching, or job listings, will be declined Handshake access at Webster University.
Fee-Based Employment Policy
Employment opportunities requiring an applicant to pay a fee will not be approved in Handshake at Webster University.
Unpaid Internship Policy
Employers approved to post internships in Handshake at Webster University must review and meet the U.S. Department of Labor Standards for internship compensation. Any internship for academic credit must be coordinated between the student and their academic program.
Employers Connected to Marijuana/Cannabis/Other Federally Illegal Drugs
Employers who cultivate, distribute, or promote the use of marijuana, cannabis, or other federally illegal drugs will not be approved for Handshake access. Since Webster University receives federal funds and grants, the university complies with federal laws.
Professionalism
Employers are expected to follow appropriate recruiting practices and exhibit professional behavior whether recruiting virtually or in-person.
About the Career Planning & Development Center
- www.webster.edu/career-services
- careercn@webster.edu
- 314-968-6982
- Webster Groves, Missouri