Procedures & forms
We're committed to providing our educators and staff with the best tools to support student success. This page outlines the process for requesting new software or digital resources for use within our district, ensuring a smooth and efficient evaluation and approval process.
Current List of Approved Digital Resources
Digital Resources Approval
In order to purchase any digital resource or web 2.0 online tools (including free sites where students' information is shared), the resource must first be reviewed and approved by a collaborative committee. This allows us to ensure student data safety and high-quality instructional material standards for students and staff.
The review process is as follows.
- Digital Resource Request: It all starts with a need! If you or your administrator identifies a digital solution that you believe will enhance teaching, learning, or administrative processes, have your administrator initiate a request.
- Complete Digital Resource Request Form: The first step is to fill out a GetHelp Work order. The point of contact for the software request will then be contacted to fill out our "District Digital Resource Approval: Essential Information Form". This form ensures we gather all the necessary information to evaluate the digital resource effectively.
- Once the form is submitted, it will be reviewed by the following departments:
- Academic Department: This department will assess the digital resource's alignment with curriculum goals and its potential to improve instructional quality.
- Technology Department: The Technology team will evaluate the digital resource's technical requirements, including network compatibility, security implications, device compatibility and integration needs.
- Instructional Technology: This department will focus on data privacy agreements, compliance, and rostering.
5. Final Review Meeting: After the departmental reviews, a meeting will be held to discuss the findings and make a final decision regarding the purchase.
6. Initiate Purchase Process: If approved, the Technology Department will initiate the purchase process, working with the vendor to acquire and deploy the software.