ReOregon PIER Partner Toolkit Updated november 26, 2025

Bookmark this page. It will be updated regularly with helpful materials to share with your community.

Thank you for your participation in ReOregon's Planning, Infrastructure, and Economic Revitalization Program (PIER). Your efforts are instrumental in repairing, rebuilding, and revitalizing areas of your community that were affected by the 2020 Labor Day Disasters.

This toolkit is designed as a “one-stop-shop” for resources related to the PIER program. Inside, you'll find essential supporting materials, required documents, and training sessions that provide an in-depth overview of the PIER program and its various components.

This toolkit includes:

To navigate directly to the toolkit sections, click on the links, and it will jump to the section. To download all toolkit materials, scroll down and select "Download All Assets".

PIER Program Documents: Forms and documents required as subrecipients for the PIER program.

Templates and Branding: Powerpoint, word document and engagement material templates with ReOregon HARP branding, logos and fonts.

Program Trainings: View previously recorded required trainings and download slides on program and policy requirements.

How to Use this Toolkit

To download all toolkit materials, select the “Download All Assets” button to be redirected to a secure file-sharing site. Make your selection(s), then select the download button in the top right. Your choices will be saved to your computer in the file or desktop location you choose.

Questions? Reach out to your regional coordinator.

Policy Manual and SOPs

The PIER Policy Manual and SOPs folder include the policy guidelines for the PIER program and the standard operating proceduces that guide project setup, implementation, and documentation. Subrecipients can use these documents to understand program requirements, eligibility, and compliance expectations, and to follow the step-by-step processes for submitting, managing, and closing out PIER projects under HUD’s CDBG-DR program.

Supporting Documents

Planning Projects

The Planning Project Documents section includes templates, checklists, and required forms to help subrecipients manage non-construction PIER projects from start to finish. Materials are organized by project phase—covering pre- and post-grant agreement requirements, meeting documentation, financial reporting, procurement, Section 3, labor standards, and closeout. Use these resources to ensure all planning activities meet HUD CDBG-DR and OHCS compliance standards.

Infrastructure Projects

The Infrastructure Project Documents section provides required forms, templates, and guidance for managing construction-related PIER projects. It includes documentation for pre- and post-grant agreement activities, procurement and contracting, labor standards compliance, URA and Section 3 requirements, financial and progress reporting, and project closeout. These materials help subrecipients maintain accurate records and ensure compliance with HUD CDBG-DR and OHCS requirements throughout each stage of infrastructure project delivery.

Economic Revitalization Project

The Economic Revitalization Project Documents section includes the forms, templates, and guidance needed to manage projects that support business recovery, job creation, and local economic growth. Materials cover documentation for pre- and post-grant activities, financial management, procurement, Section 3, labor standards, URA, and closeout. These resources help subrecipients track compliance, reporting, and performance requirements specific to economic revitalization under HUD CDBG-DR and OHCS policies.

Subrecipient Onboarding

The Subrecipient Onboarding section provides the forms, instructions, and tools new PIER subrecipients need to complete initial setup with Oregon Housing and Community Services (OHCS). Here you’ll find resources to establish your organization’s profile in Neighborly, authorize system users, and complete required documentation such as the W-9 form. These materials guide subrecipients through registration, access setup, and financial readiness to ensure a smooth start before project activity begins.

Branding & Templates

The Branding and Templates section provides approved materials and resources to ensure all PIER and ReOregon communications are consistent, professional, and compliant with HUD requirements. Subrecipients and partners must use the official templates and follow the ReOregon brand guidelines when creating documents, presentations, and outreach materials. Consistent branding reinforces public trust and program recognition. All public-facing materials must also include the Fair Housing and Equal Opportunity logo, as required by HUD, to demonstrate commitment to fair and equitable access for all residents.

Training Sessions

PIER subrecipients must view the following trainings on HUD Community Development Block Grant-Disaster Recovery (CDBG-DR) and PIER overview, processes, policies and requirements that are applicable to the project or program being funded.

CDBG (For all Subrecipients)

If you’re new to HUD’s CDBG-DR program or need a refresher, these trainings cover the key rules, requirements, and processes that apply to all ReOregon programs. They provide essential guidance on compliance, construction, procurement, financial management, and other responsibilities for successful CDBG-DR project delivery. To view the following trainings, you will be redirected to a YouTube playlist.

• ReOregon CDBG-DR Overview: provides a high-level overview of CDBG-DR funding allocation for the ReOregon programs.
• CDBG-DR Grant Allocation: comprehensive walkthrough of the HUD CDBG-DR process. It covers the applicable Federal Register Notices (FRNs) and Disaster Recovery (DR) process.
• CDBG-DR Program Requirements: all crucial CDBG-DR requirements relevant to the ReOregon programs. Topics include DR requirements, disaster impact, and national objectives.
• DR Cross-Cutting Regulations Part 1: ERR, URA, & DOB: overview of DOB, environmental regulations, and URA.
• DR Cross-Cutting Regulations Overview - Part 2: Civil Rights, Fair Housing, and Public Participation: covers Applying Civil Rights, Affirmatively Furthering Fair Housing (AFFH), Americans with Disabilities Act (ADA), 504, Accessibility, and Citizen Participation Plans (CPPs).
• DR Cross-Cutting Regulations Overview - Part 3: Section 3 & Davis Bacon: covers applicant impact and reporting requirements for contractors.
• CDBG-DR Construction Requirements: outlines the different construction standards that are applicable to CDBG-DR projects and how Oregon has adopted these standards on the individual project level.
• Code of Ethics /Conflict of Interest /Non-Disclosure Agreement: examines the code of ethics associated with the ReOregon program. It encompasses the CDBG-DR code of ethics, potential conflict of interest situations, the non-disclosure agreement, and essential disclosures and responsibilities related to protecting data.
• Confidentiality & Handling PII: addresses the confidentiality and protection policy for sensitive information within OHCS and CDBG-DR programs. It provides guidance on ensuring the security of confidential information to program participants, employees, sub-recipients, and contractors to prevent potential breaches.
• Anti-Fraud, Waste and Abuse (AFWA): OHCS and partners are responsible for preventing, detecting, and reporting incidents of fraud, waste, or abuse, along with other irregularities related to the program. This training covers the process of raising any concern, known or suspected, of acts of fraud, waste, or abuse.
• Federally-Funded Procurement: examines essential CDBG-DR procurement policies, both informal and formal procurement methods, key elements of compliant procurements, and contractual requirements using CDBG-DR funds.
• Compliance Oversight Monitoring- Subrecipient Responsibilities Parts 1 & 2: covers program design, financial management, procurement, environmental review, labor standards, and reporting. It aims to assist participants in understanding requirements and best practices for implementing CDBG-DR grants.
• Financial Management and Timekeeping: focuses on financial management for CDBG-DR subrecipients, including budgeting, accounting, reporting, audits, and capacity. It also covers topics such as reimbursable costs, procedures for reimbursement requests, and staff hour tracking.
• Reporting Requirements and Tools: explores various reporting obligations for CDBG-DR subrecipients, including the Section 3 Report, Single Audit Report, Quarterly Performance Reports (QPRs), and Closeout Reports. It equips subrecipients with the skills to prepare essential reports and complete the closeout process.

PIER Trainings

The PIER trainings provide detailed guidance on every stage of the PIER program—from project selection and setup to implementation, compliance, and closeout. Subrecipients, selection committee members, and project leads can use these sessions to understand program-specific requirements, forms, and workflows. Each training focuses on helping participants apply PIER policies and HUD CDBG-DR regulations in practice, ensuring projects are managed efficiently and in full compliance with OHCS standards.

• PIER Project Description Form: identifies the critical fields in the Project Description Form (project lead information, project descriptions, national objectives, project selection, citizen participation, implementation plan, and budget) along with required attachments and unique processes by county.
• PIER Selection Committee Roles & Responsibilities: explains the basic PIER allocation framework, the components of the Selection Committee, the responsibilities of the Selection Committee, and OHCS expectations of Selection Committees.
• PIER Planning Overview: reviews planning program background and design, including but not limited to: eligible activities, ineligible activities, types of eligible plans, mitigation, tieback, and national objective applicability.
• PIER Infrastructure Overview: reviews planning infrastructure background and design, including but not limited to: eligible activities, ineligible activities, mitigation, tieback, and national objectives.
• PIER Economic Revitalization Overview: reviews planning economic revitalization background and design, including but not limited to: eligible activities, ineligible activities, mitigation, tieback, and national objectives.
• PIER Competitive Proposals: covers the competitive proposal process that must be used when procuring professional services. The training overviews each step, from creating a procurement policy to contracting with the vendor, while highlighting documentation requirements at each stage.
• PIER Environmental Review: reviews the shared responsibilities to environmental requirements between OHCS and Subrecipients. It begins by reviewing why environmental reviews are required on PIER projects before moving through OHCS’s role as the responsible entity. It then reviews Subrecipient responsibilities to the environmental review. The training also reviews the five possible levels of environmental review and their associated timelines.
• PIER Subrecipient Agreement: plain language review of the subrecipient agreement, an important legal document. This training is not meant to replace direct or attorney review.
• PIER DOB Compliance for Economic Revitalization Subrecipients ONLY: specific to economic revitalization(non-construction) subrecipients, defines duplication of benefits (DOB) and identifies where to find relevant DOB regulations. It overviews the DOB process and provides information on key subrecipient responsibilities when reviewing DOB in an economic revitalization program.
• PIER File Checklist: provides an overview of the many forms and resources necessary to ensure compliance with federal regulations during the PIER process. Looking at the different file components of awarded projects and highlighting project filing needs as well as the importance of adequate project files
• PIER Starting Up Your Grant: holistic and comprehensive review of the various requirements that a subrecipient must complete upon signing their grant agreement/before they can submit their first draw request.
• PIER Financials: reviews the processes, documents, and requirements that must be in place to set up an appropriate financial management systems for a PIER grant, then covers what processes/documents/requirements must be maintained throughout the life of the grant.
• PIER Draw Creation for Subrecipients: defines roles and responsibilities for Draw Requests before moving into the steps of the draw request process
• PIER Reports & Monitoring: reviews the requirements that must be met for PIER reporting and monitoring. It will provide a high-level overview of the required reports, subrecipient responsibility for monitoring, and OHCS monitoring of subrecipients.
• PIER URA: provides an overview of the basic requirements of URA and when URA is applicable for PIER project types. It also reviews the processes needed to meet URA requirements
• PIER Before Procuring Construction: offers a framework for project review prior to procurement. It covers environmental clearance notifications, final design approval, cost estimate updates, preconstruction clearances, wage rate requests, and creating a compliant bid package
• PIER Construction Procurement (Sealed Bid): reviews the actions subrecipients should take during active solicitations. Additionally, it provides an overview of the bid opening procedures, awards and contracting, and record-keeping requirements during each phase of the bid.
• PIER Construction Award to Construction Close: reviews various checkpoints, record keeping requirements, and due dilgence that must be conducted during the award through construction close process including but not limited to the required preconstruction meeting, reviewing pay applications, change orders, and the final inspection.
• PIER Davis Bacon: reviews required Davis Bacon compliance for construction projects including pulling the wage rate, checking the wage rate, payroll compliance, and employee interviews.
• PIER Project Closeout: reviews the timelines/process for PIER project closeout, walking through the conditions that must be met to complete the closeout process. Additionally, it will outline the subrecipient’s role and responsibilities during project closeout, listing out the documentation that is unique to the closeout procedure an individual/household that is actively participating in another ReOregon program household income at or below 120% AMI

Questions?

Thank you for participating in the ReOregon PIER program. Your partnership is vital and appreciated.

If you have any additional questions related to the PIER program and funding, please contact PIER@hcs.oregon.gov or visit the PIER webpage.