Links Required Documents Helpful Resources Childcare Travel Additional Resources FAQs Prior to Arrival Pregnant Campers
Revised September 2023
Please see the Trip Leader Website for more details on changes for Summer 2024
THANK YOU
Before we jump in, we want to pause and thank you. Thank you for showing up in the lives of hurting teenagers with the hope of the Gospel. Thank you for sharing the love of Jesus with them as you build friendships. Thank you for continuing to pursue them in the middle of chaos. The work is certainly not easy, but it is so important. We pray that your time at Rockbridge Alum Springs will be a breath of fresh air and will provide your friends with the opportunity to laugh, experience adventure, and hear the greatest Story ever told.
This is a lot of information. However, we have worked hard to ensure that unnecessary information or to-dos have been left out. Hopefully everything included here will keep you informed and make it as easy as possible to get to Rockbridge this summer.
If you have any questions whatsoever, please don't hesitate to contact us at youngliferockbridge@gmail.com or 540-997-9276 (office)
We ask that you carefully read ALL THIS INFORMATION as it contains details that will prepare you for your week. There are also several paperwork items that must be completed in a timely manner.
Please fill out this Eastern Division Camp Trip Survey ASAP to help us at Rockbridge prepare to best serve you and your friends!
Links, links and more links!
REQUIRED DOCUMENTS
All of the following documents are required to be completed prior to your arrival at Rockbridge. You will notice below that 2 of them are only for certain instances and thus are not required if you don't have a relevant camper. You can find additional support on completing these below in the Helpful Resources section.
Completed Arrival Form from YLCC for Leaders/Moms/Kids - (including: campers, leaders, housing, leader orientation, & health form status)
Completed Arrival Form from YLCC for Childcare - (including housing & health form status)
Health, Consent, and Release Form (for Every Camper/Leader/Child/Childcare - YL6007)
Leader Screenings (Faith & Conduct/Criminal Background Checks should be up-to-date/not expired)
Summer Camp Leader Orientation (must be complete before arrival at camp)
YoungLives Camp Child Information Sheet
YoungLives Camper Age Exception Application (if applicable)
Permission to Leave Early (if you have someone that needs to leave earlier)
HELPFUL RESOURCES
YL Connect Camp Helpful Hints - YoungLives
Online Health Form Instructions (for Parents)
Managing Online Health Forms (for Trip Leaders)
Charter Bus Agreement (recommended)
Driving Directions to Rockbridge
Assigned Team Letter - YoungLives Specialty Team! Coming Soon!
CHILDCARE INFORMATION
Childcare Trip Dates: July 12-17
**Note this is 1 day earlier than your YoungLives Trip.
ARRIVAL:
July 12: BETWEEN 2:15-3:15pm (training starts at 3:30PM!)
Please communicate arrival ETA through your YoungLives liaison (COMING SOON) not the Rockbridge Office.
X will be the Childcare Administrator for Week 8 at Rockbridge. After reading the information below and visiting the YoungLives website, please direct additional childcare questions to her at ras.younglives@gmail.com.
You can find guidance in the Helpful Resources section above regarding YLCC and the trips you have. Please read the YL Connect Camp Helpful Hints - YoungLives for helpful information.
Childcare Registration has two steps:
1) Go to the YoungLives Website and you will find a link to the Childcare Application. After approval by the YoungLives Team you'll be able to register your Childcare.
2) Register your Childcare through your YLCC Childcare Trip (if needing more info, please see the YL Connect Camp Helpful Hints - YoungLives in Helpful Resources above)
Please be sure to use the Childcare Information Sheet
TRAVEL INFORMATION
ARRIVAL: Arrival on Day 1 is from 1:00 - 3:00PM EST. **Please call Rockbridge by 10:00AM EST to give your ETA and hear the final arrival reminders.
DEPARTURE: Departure on Day 5 is at 12:30PM EST, directly after club. **Please schedule your bus to arrive NO EARLIER than 10:30AM EST.
ARRIVING TO ROCKBRIDGE
On Day 1, call the Rockbridge office at 540-997-9276 by 10:00AM on the day you will arrive at camp to provide your final breakdown of campers and leaders, an update on food allergies or special diets, and your estimated arrival time.
Take Goshen Exit 43 . Turn RIGHT at end of exit ramp. Turn LEFT at the Fork onto W. Midland Trail, go 0.7 miles. Turn RIGHT onto Bratton's Run/RT 780, go 1.8 miles. Turn LEFT onto Rockbridge Alum Springs Road, go 1.5 miles. Service Entrance: Turn LEFT at 1st Rockbridge sign and check in at the Office (2nd building on RIGHT). Guest Entrance: Pass 1st entrance and turn LEFT at the 2nd Rockbridge sign.
ITEMS DUE AT THE WELCOME TENT
Updated Information for any changes made to YL Connect Camp after the 48 hour mark.
Health Forms — any health forms that were not filled out online. Make sure you have copies for you return trip, the originals have to remain at Rockbridge.
Medications Form — Please see Summer Camp Medications Requirements above in the Helpful Resources section of this page.
Electronics — Need to be stored in a container labeled with your area name/number. It's also a good idea to provide zip lock bags for each camper and a Sharpie to label with their name. Please make sure all devices are powered off.
ADDITIONAL RESOURCES
HEAD LEADERS
Below are the lists of Head Leaders for your week of Camp. You can find contact information on Staff Resources and reach out if you have specific questions. You can also reach out to Matt Hypes at RAS, at mhypes@rockbridge.younglife.org.
Week 8: July 13 - July 17, 2024
TBD
PROGRAM & HEAD LEADER LETTERS: COMING SOON!
FAQS
We have collected the answers to some Frequently Asked Questions that aren't previously answered in the sections above. If you have an idea to add to this section OR you don't see your answer, please reach out to Ellie Armstrong at Rockbridge: earmstrong@rockbridge.younglife.org or 540-997-9276.
- Summer 2024 Activities | Differences between Types of Camp - Coming Soon!
- Linens - Rockbridge will be providing linens this year to all campers and leaders including a pillow, pillowcase, sheets, blanket, and towel
- What to Pack - Please review the packing list or download it and share it with your campers.
- Weather/Elevation - We typically have warm days and cooler nights. Make sure your students are prepared with a rain jacket and a sweatshirt/sweater for those nights. Your weather app (looking at Goshen, VA) on your phone should give you accurate predictions for the most part of what to expect.
- Program Information - Please see the Helpful Resources section above for the Session Program letters. These will contain information about potential program events, themed outfits, etc.
- Forms & Health Forms - All required forms can be found above in the Required Documents drop-down section. If you are looking for supportive resources like "Health Form How-tos for Parents" those can be found in the Helpful Resources drop-down section above.
PREGNANT CAMPERS
The following information is true of any pregnant camper:
- They cannot be pregnant with multiples (twins, triplets, etc.)
- They cannot have a high risk pregnancy (bleeding, preeclampsia, high blood pressure, etc.)
- They cannot be past 34 weeks
- They must have a doctors signature on their health form.
ACTIVITIES FOR PREGNANT CAMPERS:
Per the National Young Life Policy, campers who are pregnant CANNOT participate in the following activities:
- Climbing Wall/Tower
- Dodgeball/Volleyball
- Hot Tub (unless reduced in heat and approved by camp doctor)
- Obstacle Course
- Ropes
- Swing
- Waterslides
- Zipline
Per the National Young Life Policy, campers that are pregnant CAN participate in:
- Archery Tag
- Frisbee Golf
- Game Room
- Inflatables on the Lake
- Octoball
- Pool
- Soccer Field
- Wiffle Ball
Night 1 leaders meeting is required.
We are happy to announce that drop-in or day guests are welcome. Please contact the office to register and arrange payment for them, 24-hours notice is best to make sure we are ready to welcome them, but can accommodate last minute requests.
Prior to arrival
Please see Young Life's Transportation Guidance for more detailed information.
Luggage Tags
Rockbridge will not provide Luggage Tags. We ask that you designate tagging luggage by your area, to make it easier to find! Separate it in your vehicles (if arriving with other areas) and at the Welcome Tent at Arrival let us know how it is separated!
Pre-Trip YLCC Information + Housing
With YL Connect Camp being required for summer 2023, we wanted to provide you with more information regarding your trip and what we need from you with YLCC.
The Arrival Form – The arrival form in YLCC replaced the Reg Packet/A Form excel document. This form must be filled out 48 hours before your camp trip and it is best practice to take the first pass at 10 days out. This page in the YLCC Learning Guide walks you through all of the fields that need to be completed. You can also watch this 6-minute video on the arrival form. The following fields must be completed. Your YL Connect Camp Arrival Form (Housing) MUST be available 48 hours prior to arrival.
- Correct Involement Role
- HC Form
- Housing
- Leader Orientation
- # of Times at Summer Camp
- Checked-In
If you make changes between 48 hours and your arrival to camp, please email Matt Hypes at mhypes@rockbridge.younglife.org so we can make sure we update information where needed. Don’t forget that you can utilize the Add Registrant feature in YLCC to add a registrant without them completing a WCX registration. Check out the information here in the learning guide or watch this minute and half video.
The Arrival Form Complete button indicates that the arrival form is accurate for your camp trip. DO NOT hit this button. We will review together at settle up and utilize this feature at that time to confirm your campers and leaders.
Free Time Rides + Activities
For Safety reasons, Young Life has established weight limits on some of the activities we offer campers. The maximum for the ropes course, climbing tower and zip line is 300 lbs. and the giant swing 350 lbs. If you know have a camper or leader that may be close to these amounts, please have a conversation with them prior to arrival to make them aware of this policy. We don't want an embarrassing moment for them while at camp. Thank you for helping us navigate these situations.
Retail Information
The Mercantile, Confectionary, and Carriage House will be open for purchases during free time for all campers and leaders. The Carriage House will be open prior to breakfast, but make sure you arrive early- we close the doors 45 minutes prior to the meal in order have everyone on time. Crafts can be purchased in the Confectionary.
Tickets + Gift Cards
- Cognito Gift Cards can be purchased online via the Cognito form. These gift card requests are sent to the Retail Manager who then makes the gift cards and corresponding customer accounts on our square registers. Online purchasers are made aware that it may take up to 12 hours to load the gift card into our square registers. These gift cards are refunded at the end of the person's time at camp through Square to the card used to purchase the gift card on Cognito.
- Tickets can be set up by area directors and staff people in Concessions spaces (The Snack Bar and Carriage House). Items can be added to tickets throughout their time at camp and later charged at the end of their stay through internal transfer. Tickets are open ended and cannot be limited at a certain cash amount, if a staff person wants to place a cash limit on a ticket they will need to buy a gift card with their P-Card.
Postcards
Sending notes home to donors, committee or family? Please notify our RETAIL department at least 2 weeks in advance if you are needing more than a few postcards. They can have them packaged and ready for you to pick up!
packing
- Bathing Suit
- Closed-toed Shoes
- Linens (pillow, blanket, sheets (or sleeping bag) and towels)
- Money to spend at Retail spaces
- Rain Jacket
- Shorts
- Sweatshirt
- T-Shirts
- Toiletries + Medications
The weather in Virginia during the summer months can range from cool to very hot, and often wet. Bring clothing accordingly.
- FINALIZING.. REPORT BACK SOON!- Session 2
Electronics + Medications
Please collect, tag, and box your campers’ personal electronic devices prior to arrival at camp. We will store them for you when your bus is unloaded.
In addition, a National Policy has been established that cell phones or smart watches are not to be used while at camp, and they will be collected at the same time as portable music players.
As you communicate with parents, please make them aware that campers cannot be contacted by cellular telephone. Our office will be glad to pass on any messages to campers and phones are available for outgoing calls.
Our Head Leaders and EMT will be collecting medications at the Welcome when your trip arrives. Please collect all medications they have listed on their health form in zip lock bags clearly labeled with the camper/leaders name and area number. Medications should be in their original prescription bottles. Emergency medications (EPI pens, albuterol, Inhalers, etc.) will not be collected.
Young Life has decided to disallow the use of e-cigarettes, vaporizers and other such devices at all YL Camps. Such devices will be confiscated by camp or other YL Leadership
Rockbridge Office Phone Number: 540-997-9276
we are so excited to see you
The Rockbridge Staff, Assignment Teams, and countless other volunteers and friends of Young Life are praying for you and your time spent here! Join us in praying for your time here, and time spent hearing the Gospel across all other Young Life camps!
If you need anything, have any questions, comments, or concerns- please don't hesitate to reach out to us!
MORE QUESTIONS?
Feel free to contact our office at: 540-997-9276 or youngliferockbridge@gmail.com